Minutes of the Committee Meeting held on 9th October 2018 at Llanelli Town Hall
Present; Philip Thomas, Alison Jenkins, Eldon Phillips, Margaret Gimblett, Susanne Thomas, Fred Hughes, Philip Warlow, Lyn Bannister, David Bannister, Rob James and Liz Purcell.
1 Apologies from David Darkin, Helena Dunne and John Harvey.
2 Committee structure for 2018 / 2019
The posts of Chair, secretary, treasurer, events and web/communication officer were not contested, and the current holders were happy to continue.
There were two nominations for the post of vice chair, David Bannister and Rob James. A sealed ballot was taken and the votes were counted by Susanne and Fred. David had the majority of votes.
The minutes of the previous meeting were accepted, proposed by Eldon and seconded by Rob.
The AGM was held on Saturday 6th October at the Town Hall. There were no matters arising and no questions from the Open Meeting.
4 Treasurers Report was circulated, one small amendment was made and the report accepted. Proposed by Fred and seconded by David.
5 Philip expressed our condolences to the family of Barbara Willis, who passed away recently. Her work in publicising the Parc Howard Association and tireless campaigning will not be forgotten. It was suggested that we plant a tree with a plaque in the parc in remembrance of her, and this was passed unanimously. David has some trees that may be suitable and we will look to do this once an appropriate site has been cleared.
6 Collaboration Group Meeting
This was a positive meeting. Morrigan Mason at the museum, has commissioned plans to move the entrance into the museum through a refurbished café, there will need to be a feasibility study on this. Remedial work is needed to the roof and floor supports, which will be costly. Some discussion on the bandstand repairs, we were asked about any details we have on costings. We do have details, which include the original drawings and costings that were drawn up in 2011, which although now out of date would be a good starting point, the plans should still be valid. Agreed that secretary would contact Rebecca Samuel the architect to obtain permission to use these plans.
Philip reminded the meeting that we are able to make a contribution towards any repairs, also we can help with smaller costs such as new tennis nets, re-surfacing the paddling pool, repairing steps and providing benches in that area.
7 Gardening volunteers
The volunteers have cleared out one bed in front of the house. Wrenvale have quoted £150 for approx. 300 plants which would be needed to re plant this space. Agreed that we should go ahead with this , proposed by Philip and seconded by Rob.
David is meeting with Aarfon (Town Council ) who has a volunteer wanting to help out with the gardening.
Following the Collaboration Group meeting, David has been in touch with Total Plant Systems who will work out the quantity and cost of the special paint needed for the paddling pool. The Probation Service have been approached re making the steps to the pool safe. We would need to provide the materials, and preparatory work will be needed.
David has asked Aarfon to remove the hedge on the left-hand side of the mansion house, which is now overgrown with brambles and unsightly. This would be a good spot to plant the tree in memory of Barbara. It will require top soil, Rob suggested underplanting with spring bulbs which would look lovely.
Susanne has looked at hosting a Race-night early next year. Provisional date of22nd February suggested. Cost to hire the equipment would be £300, the amount of the bets would be split 50/50 between prizes and our funds. Tickets priced around £10 to include a meal with a percentage of the profit to us.
The Museum has confirmed we can hold our event on 3rd November between 1 and 4pm.Ideas are fancy dress, a pumpkin competition, stories and face painting with Halloween clues dotted around the parc. Agreed to write to Town and Rural chairs to attend.
We have been asked if we would like to have some Fairtrade Chocolate Eggs for our event, on condition we acknowledge the donation. Provisional date Easter Monday 22nd April.
A company that runs an It’s a Knockout Competition has asked to join the summer day. They charge us for the equipment etc and then we have to find and charge teams to recover our costs. Possibly 24th August which is a Saturday. The state of the field would have to be a consideration, need to find out what works are planned.
Provisional suggestions for our next Open Meeting is 6th April, AGM on 5th October.
Christmas Meal after our meeting on 11th December
Fred invited us to an informal event with the Friends of the Museum on Sunday 16th December at 2pm
Meeting closed at 7.30
Parc Howard Association
Minutes and Reports from PHA