Minutes of Committee meeting held on 12th September 2017at the Town Hall Llanelli
Present; Gareth Morris, David Bannister, Alison Jenkins, Philip Warlow, Joan Smith, Anastasia Griffiths, Liz Purcell, Margaret Gimblett, Suzanne Thomas, John Harvey.
Apologies from Phillip Thomas and Fred Hughes
The first point for discussion was the structure of the committee. Gareth was happy to stand again as Chairman and this was proposed by Margaret and seconded by Suzanne. Phillip Thomas has volunteered to be vice chair and continue as Treasurer, this was proposed by Philip Warlow and seconded by Alison. It was agreed that the role of secretary has become too big a post for one person and it was unanimously agreed to split the role into 3; Alison Jenkins to become minute secretary, Liz Purcell to be communications secretary dealing with website and Facebook posts and Suzanne Thomas to be events organizer with the proviso that we all help on larger events such as the Summer Day.
Our thanks go to Jane Rosser, our retiring secretary, for all her work over the previous year.
The minutes from the previous meeting on 11th July were accepted, there were no matters arising.
Matters arising from the AGM and Open Meeting on 2nd September.
Catriona Waldren had proposed an amendment to the aims of our constitution that would include consulting and working with CADW. She explained that this was because CADW had been highly critical of CCC’s plans in the Parc, including the car park and she believed that it would be to our advantage to work with them as CCC have failed to recognise the significant historical legacy of the Parc. Fred stated that as the Parc was registered as an historic park and garden that CADW have to be consulted by the council, although there is no obligation for the council to follow any recommendations made. Margaret stated that it was not necessary to name one organisation and suggested the wording “The Parc Howard Association should actively promote the Parc’s status as a registered historic park and gardens, and in this matter will work with other organisations when appropriate”. this was voted on and carried.
Members of the public again said that there is a perception that we are in agreement with the council as CCC continue to state we have been consulted on future plans. This is raised in nearly every open meeting and Phillip again explained that this was not the case.
Nia Griffith stated that we should continue to log the hours the garden volunteers spend as this information can be useful in any future bids for funds.
Review of the Constitution
The new clause on the aims of the constitution, as agreed in the open meeting to be incorporated. It was also suggested by Margaret that retiring officers should stay in post until the first committee meeting following the AGM to ensure a smooth transition. Also discussed was the need to have 4 open meetings a year. It seems that we are the only group associated with the Parc that does this. Should we only convene meetings when there is a pertinent matter to discuss with the public, as we are leaving ourselves open to unwarranted criticism? Margaret explained that any amendments to our constitution would have to be agreed on by the public in the next AGM.
Events for 2017 – 2018
Dates and events provisionally agreed with Morrigan Mason at the Mansion House are;
Christmas craft Fayre on 18/11/17
Easter Event 2/4/18
Plant Fayre 19/5/18
Summer Day 22/8/18
Suzanne suggested a Music in the Parc day, an open-air event to include a variety of music, possibly on 20th or 27th of May. It would be possible to use a lorry as a stage with a generator. Further discussion needed but a great idea.
A letter received from Children’s Wales Air Ambulance thanking us for our donation.
A letter from Louvain Roberts, Deputy Town Mayor enclosing a donation of £25.
An e-mail from Councillor Rob James offering his support for the coming year and requesting to join the committee as a co-opted member. All were in agreement that his contribution would be an asset to us, and this was carried.
Liz requested that Helen Dunne also be co-opted onto the committee, she is passionate about the parc and uses it daily with her family. This was seconded by Anastasia.
Any other business
The article from the Llanelli Herald was discussed. It highlighted how difficult it is to overcome the public perception that we are in agreement with the councils plans, despite our continued explanation that the council do not engage in any discussion but rather present a finalised plan. Phillip has had an apology on the error in his name.
Philip Warlow advised that a meeting is being arranged between the Town and County Council on the future of the parc, but no date has yet been set.
Parc Howard Association
Minutes and Reports from PHA