Minutes of Committee Meeting 10th October 2017

Minutes of Committee Meeting 10th October 2017 at Llanelli Town Hall
 
Present; Gareth Morris (chairperson), Phillip Thomas (vice chair and treasurer) Alison Jenkins, David Bannister, Suzanne Thomas, Fred Hughes, David Darkin, Helena Dunne, Robert James, Margaret Gimblett, Phillip Warlow and John Harvey.
 
1: Apologies from; Liz Purcell, Pam Edmunds and Anastasia Griffiths.
 
2: Minutes of the previous meeting were accepted.
 
3: Matters arising from these minutes;
It was agreed that the constitution needs a complete re-write, in particular, the need to have 4 open meetings a year. Some of these meetings are not well attended and if we have no news to impart to the public they are not productive. Phillip has agreed to look at the wording, any changes would have to be accepted at an open meeting or an EGM.
 
4: Reports From officers;
Treasurers report was circulated and accepted. As some of the money we hold was previously collected specifically for the Bandstand Restoration, an amount has been ringfenced for this, and will be put into a separate account.
Secretary reported that a donation has been received from Mr Colin Edwards to be used for plants. We have also received an offer from Mr Stephen Owen to purchase a large number of trees from the Woodland Trust. David explained that there would be a cost to the Association to purchase stakes and guards for these saplings, sadly needed due to potential vandalism, however it was agreed that this would be a justifiable cost.
Our thanks have been sent to both gentleman for their generous help.
 
 
5: Report from Gardening Volunteers;
David has looked into the cost of new notice boards for the Parc. The one existing board we have is small and does not have an impact. The cost of a replacement is high but thought worth the expense. It was agreed to limit ourselves to just one board at present, and in future to think about new ones at the entrances depending on the council’s plans.
We have been given two benches made by Ail Gyfle,they are very sturdy and will be concreted into place by CRC (formally the probation service), one in the children’s playground and one by the bowling green. They are also going to provide us with bee houses.
The Boer War Memorial was discussed. Agreed that it is sad to see it in such a state of disrepair, some of the names are now very indistinct. Further research to be done on the cost of restoration and if any help is available from the Armed Forces.
 
6: Events;
Christmas Fayre
We have had only 5 responses from crafters. It is carnival weekend in town and there is a weekend craft fayre there. It was agreed to cancel the event for this year as we probably would not get sufficient numbers to make it worthwhile.
 
Future events:
A Halloween Story Telling event was discussed as an alternative, with colouring and fancy dress. Rob thought that his wife may be able to help out with this and a provisional date of Sat 28th October set.
Suzanne has investigated a Music for the Parc event. The Stradey Park Hotel has said that we can have a room on Friday 27th April 2018 free of charge. Suzanne already has some acts lined up, agreed that the event should cater for a variety of musical tastes. David’s wife performs in a group and he will ask if they are available. Agreed that Suzanne go ahead with this.
 
7: Correspondence;
A request has been received from Alan Evans of Llanelli On Line, to forward to him any proof that the Association has agreed to CCC’s plans for a car park in the parc. A reply was sent to him, outlining the secretary’s letter of 5th June to CCC, in which a request was made,( following an Open Meeting on 3rd June), to abandon the planning application for a car park. Fred indicated that the same question was put to the Friends of the Museum.
Alan Evans has asked for further comments, but we have replied stating that we have nothing further to add.
 
8: Any other business;
Cllr Philip Warlow stated that meetings are continuing between the Town and County Councils on the future of the Parc.
Fred stated that the Friends of the Museum have their Christmas Carol Service on 3rd December at 3pm, tickets are £5.
 
Meeting closed at 7.30