Minutes from Parc Howard Association Committee Meeting - 13th September 2016

PARC HOWARD ASSOCIATION COMMITTEE MEETING
 
TUESDAY, 13TH SEPTEMBER 2016 AT 6PM IN CCC TOWN HALL, LLANELLI
PRESENT: Gareth Morris (Chairperson), Jane Rosser (Secretary), Philip Thomas (Treasurer), David Bannister, Margaret Gimblett, Fiona Hillier, Adam Holding, Alison Jenkins, Pat Jones, Peter Jones, Joan Smith, Susanne Thomas.
 1. Apologies for absence
       
      John Jenkins, Eldon Phillips, Liz Purcell, Lee Waters.
 
  2. Consideration of the Committee structure for 2016/17
 
     Philip Thomas presented a proposed structure based on discussion between the
     Association’s Officers.
     AGREED: To accept the proposed structure
    
 3. Election of Officers
 
    Chairperson: Gareth Morris
    Vice-Chair: Eldon Phillips
    Secretary: Jane Rosser
    Treasurer: Philip Thomas
    Membership Secretary/Assistant Secretary: Alison Jenkins
    Webmaster: Liz Purcell (Secretary to confirm)  
    
 4. Minutes of the meetings held on 12th July and 2nd August 2016.
 
     These were accepted as an accurate record.

5. Matters arising

• Suggestions for using some of the money raised this year: new noticeboards; removing the plants in front of the Mansion House’s main entrance to enhance the ‘vista’; re-gild the writing on the memorial stone and the date on the Parc gates; signage outside the Parc to indicate the presence of the Parc and Museum.
      AGREED: Secretary to pursue this through Paul Murray.
   
  6. Issues arising from the AGM and Open Meeting
  
  
• The situation regarding a nomination received for being committee member was discussed. It was felt that the person concerned should have been present at the AGM to answer the questions being asked by members of the public.AGREED: The Association has sufficient committee members at the moment and if he wishes to become a committee member, he should re-submit a nomination, next year. Secretary to inform him of this.
• In the Open Meeting, a suggestion was made that a public meeting be held in town to discuss the Leader’s proposals for the Parc. There are still concerns that the Council will ‘sell-off’ part of/the whole Parc.
  AGREED: The four PHA representatives should attend the Leader’s 5th joint meeting, next Monday, 26th September before entering into a public meeting.
   
   
  7. Correspondence
  
  

• An email has been received from Nia Griffiths regarding arrangements for the CCC planning meeting for retrospective planning application in relation the children’s play area
  AGREED: Philip Thomas and Pat Jones to be involved.
• An email has been received from Cllr. John Jenkins requesting that a PHA representative join a community action group looking at applying for a grant to support highway safety measures in Old Road
  AGREED: Margaret Gimblett to act as the PHA representative.
• All Committee members have been invited to attend a meeting with Llanelli Town Council, on Monday 26th September at 6pm, to discuss the letter sent from PHA regarding the CCC Masterplan work being undertaken in the Parc
• The 5th joint meeting with the Leader of CCC will take place on, Monday, 26th September at 10am in CCC Town Hall, in Llanelli
         
   
  8. AORB
     

• The co-option of a member of the public, suggested by a Committee Member, was discussed, together with a late nomination received for a Committee Member, prior to the AGM
  AGREED: Not to proceed with these.
• Treasurer’s report was tabled. Guided Tours of Parc Howard have begun and there has been excellent feedback from the public
• Philip Thomas’ book is being sold in the Mansion House (as well as other outlets). There is a new official in charge of finances for the Museum and there is a new approach which focuses on making money. PHA Centenary Book is not being sold any longer. They have been removed from sale in the Mansion House.
  AGREED: Secretary to look into this.
   
   
   
   
   
   
  Meeting closed at 7.15pm