Minutes of the Committee Meeting held on 13th February 2018, 6pm at Llanelli Town Hall
Present: Phillip Thomas, David Bannister, Margaret Gimblett, Suzanne Thomas, Fred Hughes and Alison Jenkins.
1 Apologies from: Liz Purcell, Helena Dunne, John Harvey, Phillip Warlow, Pam Edmunds, David Darkin and Jan Williams.
2 Minutes of the previous meeting held on 8th January were accepted.
3 Matters arising from these minutes:
Phillip and Alison attended a meeting with Morrigan Mason at the Museum to clarify our use of the premises. She clearly explained that she wishes to have the Association on board with the wide spectrum of improvements and events to be undertaken. Unfortunately, CCC found that the events of, and reporting of, the last Open Meeting put the parc in a negative light. For this reason, it has been requested that we hold meetings outside of public opening hours. This would be prior to 10am or after 3.30. There would be a small charge for staff costs, approx. £25. She stressed that she does wish to have a good working relationship with us.
There has been a survey done of the building which has identified major works needed to the roof, weight bearing floors and the café area. The café is out of bounds to all, due to a health and safety report. Morrigan is looking at funding to bring the whole museum up to date and wants a broad spectrum of contributors, including the Association. She had no news on the car park.
4 Reports from officers:
Secretary has received a letter of resignation from our chair, Gareth. He explained that after 3 years in the chair, he feels that it is time for a change and his priorities at this time, are closer to home. He wished us good luck for the future.
We all accept and understand Gareth’s reasons, but are sad to see him go. The Association has blossomed under his leadership and our thanks and good wishes go with him.
Phillip agreed to step into the role as chair on a temporary basis, but would everyone please think of who they would like to take this position. Any nominations can be e-mailed to secretary.
An invitation has been received from Jeff Edmunds, Town Mayor, to his Charity Buffet Night at the Ali Raj restaurant on Tuesday 6th March.
Treasurers Report was circulated and accepted.
Phillip indicated that he is finding it difficult to manage his role as treasurer with his increasing work commitments. He wished to give notice that he does not wish to continue this role past September and is therefore giving plenty of time for all to consider this post. He stressed that it is not an onerous duty, the spreadsheet is easy, and there is not a great deal of activity on the account. Please will everyone give this some thought.
5 Gardening volunteers:
David has some quotes for planting schemes for the beds in front of the museum. The quote from Wyevale is the most reasonable but needs to be finalised. It was agreed to arrange a meeting with Gareth Howells (parks) to discuss any contribution available towards the cost, and also permission to contact Coleg Sir Gar, to see if the horticultural students can offer some assistance with maintenance. There is way too much for the volunteers to manage.
Photographs / article with Stephen Owen still awaiting confirmation as to when he is available.
Already dealt with.
Easter Event to be held on Monday 2nd April 2 – 4pm. Agreed that this year the format should change to an Easter Hunt rather that a quiz. Suzanne and Alison agreed to meet with Liz to organise the clues. Need to estimate how many eggs we need as we did run out last year. We are able to have colouring inside the museum, but no access to the café. Suzanne knows of someone who may be able to provide outside catering. Decided not to have craft stalls inside as there is a limited amount of room available.
Music Evening; Suzanne reported that all the acts have given their time free of charge. She has managed to get Huw Edwards to compere the evening, a great achievement. The first half of the programme will be more traditional and the second half more upbeat, should cater for all tastes. Posters to go up, tickets now available and a few raffle prizes needed. Invites to go out to dignitaries.
8 Any other business:
Fred informed the meeting that the Friends have paid to have a portrait of Lady Catherine restored, and this will go on display when the museum is re-organised. The Glynn Vivian Gallery is donating their old display cases to the museum, which although old, are an improvement on the ones currently in use. These will be used when the pottery display is re-arranged.
Communities First and the Friends have a programme of events running at Half Term, which include painting, willow weaving and board games.
Meeting closed 7.30
Parc Howard Association
Minutes and Reports from PHA