Parc Howard Association

PHA COMMITTEE MEETING - 9th May 2017

9/5/2017

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TUESDAY, 9TH MAY 2017 AT 6PM IN CCC TOWN HALL, LLANELLI
PRESENT: Gareth Morris (Chairperson), Rev. Eldon Phillips (Vice-Chairperson), Jane Rosser (Secretary), David Bannister, Fred Hughes, Alison Jenkins, Liz Purcell, Susanne Thomas, Philip Thomas.

1. Apologies for absence
     Cllr. Pam Edmunds, Anastasia Griffiths, Fiona Hillier, Adam Holding, Pat Jones,
     Peter Jones.

2. Minutes of the Committee Meeting held on 14th March 2017

     These were accepted as an accurate record.

3. Matters arising from these minutes

The Rainscape group has awarded a grant of £500 towards our project with Old Road School. Secretary and David Bannister will need to sign a letter agreeing to the terms of use of the money. CCC has not yet submitted their planning application for a car park in Parc Howard, but this is imminent CCC has extended the deadline for expressions of interest, for use of the ground floor of the Mansion House, to 15th May 2017
4. Officers’ Reports

    Chair

There is no further news regarding the Council’s Masterplan. A petition has been started, regarding this, by Pat Jones. As a member of the PHA Committee she contacted the Chair to ask permission to organise this. The Chair could not give his permission as this is not a PHA petition; rather it has been started in her capacity as a member of the public. A copy has been requested for the Secretary and Chair, just so that the Association has knowledge of the detail in it. To date, this has not been forthcoming. The Chair explained that if any member of the committee is questioned about this petition, our stance is that it is not a PHA petition. It has been organised by two members of the public.
    Secretary

The Easter event was a great success, again. Feedback has been received from the public regarding the variety of chocolate prizes for the Children’s quiz. There were also requests to change from a quiz to another activity for children. Several people thought the cost of refreshments was expensive and that the cups for tea/coffee were very small for the price charged. AGREED: to ensure that all children receive the same prize and to consider an alternative activity for next year, possibly along the lines of activities available in WWT Llanelli such as hunting for clues in various locations. We will trial disposable cups in the next event and revert to the original charges for refreshments. A cheque for £25 has been received from the Town Mayor following his attendance at the Easter event CCC has extended the deadline for expressions of interest for managing activities on the ground floor of the Mansion House to 15th May 2017 Secretary has spoken to an officer from the Heritage Lottery Fund regarding the Bandstand. She is willing to meet with the Council to consider its’ renovation. Secretary left a voicemail for Jonathan Fearn regarding this. Summer Event: Secretary has begun the organisation. The organising group will meet when necessary. Michael Portillo will be filming in the Parc as part of his programme, ‘Great Train Journeys.’ The focus of the programme will be the ‘Llanelli Riots.’   We await the list of ex-officios from Llanelli Town Council, following the recent local elections
     Treasurer

Financial report tabled. Treasurer will look into an account paying interest for the money ring-fenced for the Bandstand renovation
     Associate Members and Business Sponsors’ Secretary

Three further donations have been received. The Webmaster has an up-to-date list of 22 Associate Members to publicise on our website, in order to recognise their support.

5. Events 2016-17

Plant and Book Fayre: There will be three plant stalls, including ours. David and Alison will run the PHA stall. Lyn will run the book stall. Susanne and Jane will deal with refreshments. Committee to provide cakes. AGREED: to charge £2 for tea/coffee and cake and £1 for children.

6. Update on CCC’s Masterplan

There is no further information to add to what has already been reported and discussed

7. Agenda for the next Open Meeting: Saturday, 3rd June 2017 at 2.15pm in the
     Mansion House.

No additional items suggested

8. Any other relevant business.

AGREED: As the Carmarthen Brass Band will be playing in the Summer event, as the sole musical activity, the Secretary will contact Radio Tircoed to inform them that we will not be able to accommodate them. Two guided tours will take place in June. One for a group from Pembroke on Frday, 9th June and the other for Fishguard W.I. on Wednesday, 14th June . Philip will organise. Philip is giving a talk on Parc Howard to the Llanelli Probus group on Thursday, 15th June.

Meeting closed at 6.58pm

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PHA Committee Meeting - 11th April 2017

11/4/2017

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PARC HOWARD ASSOCIATION COMMITTEE MEETING

TUESDAY, 11TH APRIL 2017 AT 6PM IN CCC TOWN HALL, LLANELLI
PRESENT: Gareth Morris (Chairperson), Rev. Eldon Phillips (Vice-Chairperson), Jane Rosser (Secretary), David Bannister, Fiona Hillier, Adam Holding, Fred Hughes, Alison Jenkins, Cllr. John Jenkins, Joan Smith, Susanne Thomas.

1. Apologies for absence
       Cllr. Pam Edmunds, Anastasia Griffiths, Pat Jones, Peter Jones, Liz Purcell,
     Philip Thomas.

2. Minutes of the Committee Meeting held on 14th March 2017

     These were accepted as an accurate record.

3. Matters arising from these minutes

The Rainscape group has met but no decision has been made, as yet, in relation to the allocation of grants A quote has been received for the manufacture of noticeboards however, it is quite expensive compared to other companies. David Bannister and Secretary to re-consider this matter. Susanne Thomas was thanked for her excellent work in organising a very successful Fashion Show. One person commented that it was the best afternoon that she’d had in a long time.
4. Officers’ Reports

    Chair

The Fashion Show was very enjoyable. The Chair sat next to Cllr. Emlyn Dole and there was some discussion on the Council’s Masterplan for the Parc. Although no specific fine details have been outlined, as yet, the plan seems to be the same as the one put forward three years ago. As an Association, we must act in line with the aims in our Constitution, however, members are free to express their opinion on an individual basis. The planning application for the car park will be submitted just before the local elections. There will be a 3-4 week period for consultation. This would be the time for a public meeting with the Leader, organised by the local M.P. and A.M.
    Secretary

The organisation of the Fashion Show, through Susanne Thomas and Liz Purcell, is ‘in hand’ David Bannister has now received a quote for the noticeboards. It is more expensive than others which have been sourced, so this will be re-considered. 9 craft stalls have been booked for the Summer Family Day. We are limited to this number in case of inclement weather and re-location indoors. Secretary and Liz Purcell met with Morrigan Mason, at her request, to discuss refreshments for the Forest Schools event. During the meeting she raised other matters relating to the Parc, for discussion. An email sent by Morrigan Mason, following the meeting contained information and decisions that did not give a true reflection of the discussion. Morrigan Mason has re-sent the email with amendments. Secretary and Alison Jenkins visited the Tesco Store in Trostre to meet their Community Champion, Lisa Lewis. She has donated Easter eggs, chocolate and biscuits for our Easter event.
     Treasurer

Financial report tabled. A profit of £888-95 was made from the Fashion Show
     Associate Members and Business Sponsors’ Secretary

Two further donations have been received A list of Business Sponsors has been prepared for the Webmaster to post on the website

5. Events 2016-17

Easter: all ‘in hand’. Secretary will look into costumes of ‘Disney’ characters. We have bunting. Suggested costs for tea/coffee/squash and cake for adults - £2.50; squash and cake for children - £1. Plant and Book Fayre: Poster will be ready soon. We have one additional stall attending, so far.
6. Update on CCC’s Masterplan

There is no further information to add to what has already been reported. Aimee Thomas, a local person, studying at the University of South Wales, has produced a video on Parc Howard and the current situation, as part of her degree assessment. Concerns were raised regarding comments made by Cllr. Meryl Gravell in the video, regarding the reason for the failure of the last HLF bid. Official feedback sent to the Secretary of PHA regarding the reasons for its’ failure, at the time, does not include the reason given by Cllr. Gravell.
7. Correspondence

Two letters of invitation from the Town Mayor, to functions he is hosting, were read out

8. Any other relevant business.

The Chair read out Council Tax information for 2017/8. All parks in Llanelli, except Parc Howard, have been taken over by Llanelli Town Council under the asset transfer process. Ken Skates A.M. and Cabinet Secretary for Economy and Infrastructure, has announced an additional £24m for tourism in Wales today. There is a need for more informed thinking in relation to attractions in Llanelli. The Goods Shed project will showcase the industrial history of Llanelli. This, together with Llanelly House, Parc Howard and the Parish Church should all be working together.

Meeting closed at 7.09pm

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Parc Howard Association Committee Meeting - 14th March 2017

14/3/2017

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Parc Howard Association Committee Meeting on
Tuesday 14th March at 6pm in CCC Town Hall, Llanelli

Present: Gareth Morris (Chairperson), Rev. Eldon Phillips (Vice-Chairperson), Philip Thomas (Treasurer), Alison Jenkins, Fred Hughes, Pat Jones, Peter Jones, Suzanne Thomas, Anastasia Griffiths, David Bannister.
Apologies for absence: Jane Rosser, Liz Purcell, Pam Edmunds, Margaret Gimblett, Adam Holding and Fiona Hillier.
The minutes were taken by Alison Jenkins, (Assistant Secretary) in the absence of the Secretary.
Minutes of the meeting held on 14th February were accepted as an accurate record.

Secretary’s report was read;
The council were contacted for an an update on their plans; they advised that;
An advert for interest in the catering for Mansion House weddings / conferences will be out by the end of March.
Planning application for car parking will be in place by April.
The space net will be moved from its current location.
Nia Griffith has contacted Emlyn Dole about a public meeting. He stated that any public consultation would firstly be around any planning applications that were needed. He would be happy to arrange a meeting at that point
Tree Planting
Thank you to everyone involved. The day was a great success, the children were really interested and the trees were all planted. Additional thanks to David and to Liz for organizing this with Old Road School. Both the Llanelli Star and the Herald sent reporters.
The Rainscape panel has not yet met, so we are still awaiting news of any possible funding.
Notice boards for the Parc. No response from Gwyn Phillips as yet.

Fashion Show
Tickets are starting to sell. A request was made for donations for raffle prizes, to be delivered to Susanne please. The invitations to guests have been sent. Posters are up on the Parc gates.

Easter Event;
The children’s illustrator has confirmed that she will be attending. Adam and Fiona are in charge of the catering and cake decorating. We have 5 craft stalls confirmed. Everyone needed to turn up on the day, Phillip will help Margaret with the quiz.
Summer Event;
So far 9 craft stalls have been booked for the day. This is the maximum number that could be accommodated inside if the weather is bad. We may be able to extend this when we know what the forecast is likely to be. Agreed: that all the entertainment providers should have public liability insurance of their own and that we should request a copy of this, prior to the day, for our own records.
Treasurer’s Report;
Financial report was given. Phillip has asked to stand down as our treasurer due to work commitments. Anyone interested in this post to let him know. It was agreed that an amount would be put into a separate account and ring fenced for the Bandstand Restoration, leaving us with a working balance.
Correspondence;
None
No other relevant business raised and the meeting closed at 7:15pm

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PARC HOWARD ASSOCIATION COMMITTEE MEETING - 14th February 2017

14/2/2017

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PARC HOWARD ASSOCIATION COMMITTEE MEETING

TUESDAY, 14TH FEBRUARY 2017 AT 6PM IN CCC TOWN HALL, LLANELLI
PRESENT: Gareth Morris (Chairperson), Rev. Eldon Phillips (Vice-Chairperson), Jane Rosser (Secretary), David Bannister, Anastasia Griffiths, Fiona Hillier, Adam Holding, Fred Hughes, Alison Jenkins, Pat Jones, Peter Jones, Liz Purcell, Joan Smith, Susanne Thomas.

1. Apologies for absence
       Cllr. Pam Edmunds, Philip Thomas

A minute’s silence was held as a mark of respect for Cllr Chris Reed. The Secretary has sent a sympathy card, to Mrs Carol Reed, on behalf of the Association.

2. Minutes of the Committee Meeting held on 10th January 2017

     These were accepted as an accurate record.

  3. Matters arising from these minutes

The meeting with Morrigan Mason and Jane Davies had been very positive The Forest Schools’ event will take place on Good Friday, 14th April 2017
4. Officers’ Reports

    Chair
Nothing to report
    Secretary
Easter Event planning meeting will be held tomorrow, at 11am, in the Mansion House 322,457 signatures had been received by 38 degrees in relation to the ‘Saving Parks’ in Great Britain petition. This will now be debated by Parliament.
     Treasurer
Financial report tabled
     Associate Members and Business Sponsors’ Secretary

We have 8 additional Associate Members 18 people have donated a total of £315 Sponsors will be added to the website




5. Events 2016-17

Fashion Show (5/4/17): Susanne Thomas gave an update on the planning. Mossies’ will provide 10% discount on any purchases. Tickets are now available. Coleg Sir Gar have expressed an interest in taking part. AGREED: This can be considered for a future event.
6. Open Meeting:28/01/17. Discussion on the views expressed by the public.

Members of the public need questions answered, that the Association cannot answer. There have been requests for a public meeting. AGREED: Comments from the public can only be addressed by Council members. The locally elected representatives, Nia Griffith, M.P. and Lee Waters, A.M., to be informed of the public’s request.
7. Correspondence

None
8. Any other relevant business.

Volunteers are required for the tree planting with Old Road school on 8th March 2017

Meeting closed at 7.25pm

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PARC HOWARD ASSOCIATION COMMITTEE MEETING - 10th January 2017

10/1/2017

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PARC HOWARD ASSOCIATION COMMITTEE MEETING

TUESDAY, 10TH JANUARY 2017 AT 6PM IN CCC TOWN HALL, LLANELLI
PRESENT: Gareth Morris (Chairperson), Rev. Eldon Phillips (Vice-Chairperson), Jane Rosser (Secretary), Philip Thomas (Treasurer), David Bannister, Fred Hughes, Margaret Gimblett, Alison Jenkins, Liz Purcell, Joan Smith, Susanne Thomas.

1. Apologies for absence
       Cllr. Pam Edmunds, Anastasia Griffiths, Fiona Hillier, Adam Holding, Cllr John
    Jenkins, Pat Jones, Peter Jones, Cllr Jan Williams.

2. Minutes of the Committee Meeting held on 13th December 2016

     These were accepted as an accurate record.

  3. Matters arising from these minutes

Associate Members’ Secretary has sent a letter to John Lloyd, following his £25 donation. Secretary has organised a meeting for officers to meet Morrigan Mason on Thursday, 19th January at 11am in the Mansion House. Representatives of Carmarthen Heritage group will also attend.

4. Rainscape Community Fund: Grant Bid

Following a meeting involving the Secretary, Alison Jenkins and David and Lynn Bannister, a bid has been submitted to Dwr Cymru, for a grant of £1000 under the heading, ‘Old Road School Rainscape and Biodiversity Project’. David Bannister and Liz Purcell are liaising with the school on this. Forest Schools-Liz Purcell has received communication from Peni. A visit to the Parc during February half-term week is being planned for U-7s accompanied by adults and older children, unaccompanied. There will not be a charge but it will have to be ‘ticketed’ to control numbers. It is hoped that Gavin Evans will organise this. A risk assessment will be needed. AGREED: Secretary to contact Morrigan Mason to raise awareness of this.   Easter Event -consider inviting Peni to provide an activity with trees, in the Parc. This could tie in with the Woodland Trusts ‘Branch of Tree Charter’ where the branch of a tree in the Parc can be ‘dressed’.
5. Officers’ Reports

    Chair
Nothing to report

    Secretary
A ‘thank you’ card has been sent to the landlords of the Colliers Arms in Furnace who donated £575 to PHA from the meat raffle held with customers, each week and to John Lloyd for his donation of £25. The next joint meeting, (6th), convened by the Leader of CCC is being held on, Friday 20/01/17 at 1.30pm in the Town Hall. AGREED: To convene an Open Meeting to feed back to the public on 28th January 2017 at 2.15pm in the Mansion House.

     Treasurer
Financial report tabled Need to consider using funds towards new noticeboards. David Bannister has sourced some designs on the internet. AGREED: Secretary to contact George Parker to pursue finding a local carpenter/joiner for further prices. Need to contact Paul Brookfield regarding his donation towards the ‘Bandstand Fund’. AGREED: Secretary and Liz Purcell to pursue.

     Associate Members and Business Sponsors’ Secretary

An email was sent to Associate Members, at the beginning of December, with dates of events for 2017 and inviting membership renewal. Only nine replies to date, so A/M Secretary sent a reminder out yesterday.

7. Events 2016-17

Fashion Show (5/4/17): Susanne Thomas gave an update on the planning. Melanie from ‘Mossies’ will provide the clothes and the hats and fascinators will be from ‘Victoria Pearce Hats’. They will supply their own models. Aim: to have tickets and posters ready by the next committee meeting. Susanne Thomas will contact ‘women’s groups’ to publicise. Music will play, in the background and a light afternoon tea will be included in the ticket price of £15. There will be a raffle, as well. Easter event: Secretary, Margaret Gimblett, Adam Holding, Fiona Hillier , Alison Jenkins, Philip Thomas and Susanne Thomas, to be involved in the organisation. Plant Fayre: David Bannister and Alison Jenkins to organise, with other committee members. Summer event: Secretary to organise with David Bannister, Pam Edmunds, Fred Hughes, Margaret Gimblett and Susanne Thomas. Cost of craft tables agreed at £25.


7. Correspondence

A letter has been received from Cllr Bill Thomas, Town Mayor, with a donation of £25 in lieu of the craft and book fayre An email has been received from Llanelli Rural Council, on behalf of the Rural Chairperson, Cllr Stephen Donoghue, with a BACS donation of £20 in lieu of the craft and book fayre A notelet received from Mr Alun and Mrs Margaret Bowen-Thomas was read out. AGREED: Secretary to send a ‘thank you’ note. Secretary has sent a bouquet of flowers to Andrea, the accountant from Bevan, Buckland and Co. in Swansea to thank her for auditing the Association’s accounts, free of charge
8. Any other relevant business.

None

Meeting closed at 7.25pm

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Parc Howard Association Committee Meeting - 13th December 2016

13/12/2016

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PARC HOWARD ASSOCIATION COMMITTEE MEETING

TUESDAY, 13TH DECEMBER 2016 AT 6PM IN CCC TOWN HALL, LLANELLI
PRESENT: Rev. Eldon Phillips (Vice-Chairperson, in the Chair), Jane Rosser (Secretary), Philip Thomas (Treasurer), David Bannister, Fiona Hillier, Adam Holding, Alison Jenkins, Liz Purcell, Joan Smith, Susanne Thomas.

1. Apologies for absence
      Margaret Gimblett, Cllr John Jenkins, Pat Jones, Peter Jones, Gareth Morris
    (Chair),

2. Minutes of the Committee Meeting held on 8th November 2016

     These were accepted as an accurate record.

  3. Matters arising from these minutes

Matters Arising: AGREED: To invite Morrigan Mason, the newly appointed Museums’ Manager for CCC, to a committee meeting, following an initial meeting with PHA Officers .
Craft Fayre: Joan Smith was thanked for her sterling contribution to the Fayre. The sale of her knitted dolls had raised £75
Jonathan Fearn’s letter to residents, regarding work being undertaken in the Parc, has been placed on the PHA noticeboard
Parc Tours will be mentioned in the Officers’ meeting with Morrigan Mason

4. Tree planting with Old Road School

David Bannister, Secretary and Alison Jenkins had met with Paul Murray, (Parks Manager, CCC), to discuss work that the volunteers could undertake in the Parc. It was agreed to, remove the conifers in front of the Mansion House; plant the 70 saplings donated by the Woodland Trust in partnership with Old Road School; apply through the Rainscape initiative for a grant to support the tree planting; continue with pruning in specific areas; look into purchasing new noticeboard for the entrances to the Parc. The Chair commented on the fact that this work was a good example of co-operation between different groups of people.

5. Rainscape Project

    Councillor Bill Thomas contacted the Secretary with details of Dwr Cymru’s
    project to help alleviate flooding in Llanelli. We can apply for a grant of up to
    £1000 to support this. Secretary, David Bannister, Alison Jenkins and Lyn
    Bannister will meet to discuss details of our bid.

6. Officers’ Reports

    Secretary

The landlords of the Colliers Arms in Furnace had donated £575 to PHA from the meat raffle held with customers, each week. Secretary had visited the Colliers to receive the cheque and thanked Mandy and Geoff Peart for their kind donation to us.
An email received from a member of the public highlighted an accident involving a young child in the play area in the Parc. Secretary had passed this information on to Jonathan Fearn.
Secretary has had a very positive conversation with Morrigan Mason regarding the development of Parc Howard
The posting of the Open Meeting minutes on the PHA website was discussed. AGREED: They will be posted after consideration in the subsequent open Meeting.
Liz Purcell reported that she has now posted all PHA events on the Facebook page. Susanne Thomas will send details of the Fashion Show to Liz for communication. The photos on the website have been re-arranged and tagged with the event name and date.
Dates of meetings for the year have been emailed out. Membership Secretary will email out to Associate Members.

Treasurer

Financial report tabled
Need to consider registering as a Charity if we meet the criteria
Jonathan Fearn has suggested that we consider building up a pot of money to put towards the renovation of the Bandstand
Need to consider a deposit account to gain interest
Need to look into Paul Brookfield’s donation for the Bandstand

Associate Members and Business Sponsors’ Secretary

An email was been sent to Associate Members, at the beginning of December, with dates of events for 2017 and inviting membership renewal

7. Events 2016-17

Fashion Show (5/4/17): Susanne Thomas gave an update on the planning. Everything is ‘in - hand’. There will be a musical interlude whilst afternoon tea is served.
Easter event: same members, as last year, to organise with the addition of Adam Holding and Fiona Hillier.
Plant Fayre: David Bannister and Alison Jenkins to organise, with other committee members.
Summer event: Secretary to organise with other committee members

7. Correspondence

A letter had been received from Mr John Lloyd, (Engineering Drawing Services), with a cheque for £25 as a donation in lieu of the Craft and Book Fayre

8. Any other relevant business.
Liz Purcell gave an update on the Forest Schools’ project. She attended a workshop at Carmarthen Museum last Saturday. Liz will look into running this in Parc Howard. She is liaising with Gavin Evans from CCC to consider organising an event, in Parc Howard, during the half-term holiday in February. This could be a ticketed event at £1 per ticket. It could be advertised in Primary Schools and on our Facebook page.
The Woodland Trust is running a Tree Charter. They will pay for a member of staff from the Forest Schools project to support the decorating of a tree.
AGREED: Liz Purcell to look into running both of these initiatives in Parc Howard. The tree decorating could be an activity in our Easter event for families.

Meeting closed at 7.00pm

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Regarding the scheduled meeting - 3rd December 2016

28/11/2016

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The quarterly Parc Howard Association Open Meeting, scheduled for Saturday, 3rd December, will not take place. An additional Open Meeting was held in October, to update everyone on the outcome of the fifth joint meeting with the Leader of Carmarthenshire County Council. There is no further information regarding the Council's proposals for Parc Howard at the moment. As soon as there is, an Open Meeting will be convened

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Parc Howard Association Committee Meeting Minutes - November 8th 2016

8/11/2016

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PARC HOWARD ASSOCIATION COMMITTEE MEETING

TUESDAY, 8TH NOVEMBER 2016 AT 6PM IN CCC TOWN HALL, LLANELLI
PRESENT: Gareth Morris (Chairperson), Jane Rosser (Secretary), Philip Thomas (Treasurer), David Bannister, Margaret Gimblett, Anastasia Griffiths, Fiona Hillier, Adam Holding, Alison Jenkins, Cllr. John Jenkins, Liz Purcell, Joan Smith, Susanne Thomas.

1. Apologies for absence
      Cllr. Pam Edmunds, Fred Hughes, Peter Jones, Pat Jones, Rev. Eldon Phillips,
     Cllr. Jan Williams.

2. Minutes of the Committee Meeting held on 11th October 2016

     These were accepted as an accurate record.

  3. Matters arising from these minutes

     Point 3: Morrigan Mason is the newly appointed Museums’ Manager for CCC.


4. Discussion of issues arising from the Open Meeting held on 15/10/16

The Chair felt that there had been a good discussion around the Council’s Masterplan and the work being carried out. We await the details of proposals for a car park and catering contract.
There is/ a discrepancy between some of the work being carried out on the children’s play area and the diagram in the Masterplan. The diagram may be an old version.
Following discussion amongst the officers of the Association, it had been agreed not to write a letter to the local Assembly Member, as discussed in the last committee meeting. Instead, officers arranged a meeting with the Leader and Jonathan Fearn and Ian Jones, at very short notice, to discuss certain issues around the Masterplan. This was a positive meeting. It is important that we work with the Council and inform them of public opinion.

5. Officers’ Reports

Secretary

Met with Alison Jenkins who has taken over responsibility for Associate Membership and Business Sponsorship. Alison will be emailing Associate Members, early in December, regarding membership renewal.
Reminder of the Friends’ of the Museum’s Carol Singing event on Sunday, 11th December at 2pm in the Mansion House. Tickets are £5 and available from Fred Hughes, Eldon Phillips and Pam Edmunds.

Treasurer

Financial report tabled

6. Events 2016-17
An update was given on the Craft and Book Fayre on Saturday, 19th November, between 11am and 3pm. There are nine craft stalls. If the weather is good the refreshments could be outside. Books can be taken into the Mansion House in the week leading up to the event. Setting up will take place at 2pm on Friday, 18th November. Some crafters will be present also.
Fashion Show (5/4/17): Mossies is supporting with this. Tickets will be £15 to include the afternoon tea at £8. Susanne Thomas will arrange for 200 tickets to be printed.
Summer Event (23/8/17): Radio Tircoed will be joining us to broadcast live

7. Correspondence

Jonathan Fearn has sent a letter to residents around the Parc regarding work on the children’s play area. This was read out and the Secretary will place a copy on the Parc noticeboard.

8. Any other relevant business.
Philip Thomas gave an update on Parc Tours. On 19/10/16 a group of 35 OAPs from Wolfcastle were taken on a tour with Alison Jenkins, Susanne Thomas and Philip Thomas. They were provided with refreshments on arrival; they enjoyed their visit so much that they are planning a return visit. The Chair thanked the tour guides for their work and for the publicity that the tours bring to the Parc.
On Saturday, 26th November, between 11am and 1pm, Philip Thomas will be signing copies of his book on Parc Howard in Llanelli Library

Meeting closed at 7.00pm

ere to edit.

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October 11th, 2016

11/10/2016

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PARC HOWARD ASSOCIATION COMMITTEE MEETING

TUESDAY, 11TH OCTOBER 2016 AT 6PM IN CCC TOWN HALL, LLANELLI
PRESENT: Gareth Morris (Chairperson), Rev. Eldon Phillips (Vice-Chair), Jane Rosser (Secretary), Philip Thomas (Treasurer), David Bannister, Margaret Gimblett, Anastasia Griffiths, Fiona Hillier, Adam Holding, Fred Hughes, Alison Jenkins, Pat Jones, Peter Jones, Cllr. Bill Thomas, Cllr. Clive Thomas.

1. Apologies for absence
       Cllr. John Jenkins, Cllr Shahana Najmi, Susanne Thomas, Cllr Jan Wiliams.

2. Minutes of the Committee Meeting held on 13th September 2016

     These were accepted as an accurate record.

  3. Matters arising from these minutes

     Point 3: Liz Purcell has agreed to be Webmaster
     Point 5: Secretary has emailed Paul Murray to pursue our support for financing
                  aspects of the Parc.
     Point 7: LTC meeting. Cllr. Bill Thomas raised the matter of CCC’s Masterplan for
                  Parc Howard and spoke at length on the matter. In view of his concerns
                 regarding how this was being managed, he suggested that the
                  Association write to the local Assembly Member regarding the matter.
                  The Chair suggested a meeting with the Leader, Cllr. Emlyn Dole, to
                 ‘clear the air’. Cllr. Clive Thomas expressed his concerns about how CCC
                  was proceeding with the Masterplan. Other views expressed were that,
                  we should exercise care with this matter, as the Parc Howard Association
                  is a voluntary group which works to support the Parc in a constructive
                  way and not a pressure group.
                  Cllr. Bill Thomas suggested scrutinising the Masterplan document from
                 the Council’s Executive Board meeting on 26th July 2016, pulling out the
                  relevant points with legal support to do this. He will photocopy it tomorrow
                  and send it to the Secretary.
      Point 8: Secretary has spoken to a member of staff in the Mansion House
                  regarding re-establishing the sale of the PHA Centenary Book. Advised
                  that Mansion House staff are not allowed to accept money for such
                  books. This is contrary to the policy for selling Philip Thomas’ book,
                  where CCC sells them and PHA invoices for payment.
                  AGREED: Secretary to pursue this through the newly appointed
                 Museum Manager.


4. Feedback from the Leader’s 5th joint meeting, regarding the Masterplan for
     Parc Howard

      The Leader made the following points:-

People are ‘playing politics’ with this. Parc Howard is too important to be used as a ‘political football’. There will not be a public meeting held on the matter.
The Council had not ‘done their homework’ regarding the construction of the older children’s play area. Drawings are being prepared for submission for planning consent.
There will not be full public consultation on matters discussed to date; the four representatives, from each body, are representing the public
There had been a meeting with CADW last week regarding the siting of a car park and the children’s play area. The car park will require planning permission. There are two proposed sites, which will be taken to the next joint meeting.
The designs for the children’s play areas are in compliance with British Standards
With regards to the future of the museum in the Parc, Llanelli needs a museum. The Leader is very excited about the Heritage 6 initiative.
A new Museums’ Manager has been appointed for the county and this person will attend the next joint meeting
The ground floor and rear of the Mansion House will be used for commercial purposes and there will be a need to make better use of the first floor as a museum
There will be a need to upgrade the lift and market the museum
The property lease transaction for the commercial use of the museum and the number of car parking places will be brought to the next joint meeting
The Leader denied the comments reported in the press, relating to what he had said to local Parc residents. He emphasised the need for the Masterplan to work, or the Parc land could be in jeopardy

5. Update on guided tours and details of the forthcoming tour.

Gavin Evans, CCC’s Museum Curator, is fully supportive of the tours and very pleased with them
20 visitors have been on the tours, to date
The guide team consists of, History-Philip Thomas; Gardens-David Bannister; Museum-Fred Hughes
People have been fascinated by the history and what the Parc has to offer
On 19th October, twenty five to thirty OAPs from Wolfscastle will visit for a tour. Philip Thomas, Suzanne Thomas and Alison Jenkins will act as guides. The tour will last one and a half hours and following this the visitors will travel to Llanelly House.
Philip Thomas thanked the team for their support with the tours

6. Officers’ Reports

Chair

Last year was a good year for PHA. We are now having to deal with issues relating to the Parc’s development. The Chair hopes that we won’t have to go back to the days of the ‘5000 signature petition’.

Secretary
Details of the Open Meeting, on 15th October, will be in the press and placed on the website
Working on organisation of the Craft and Book Fayre
MacMillan Rocks Llanelli Concert is being arranged by Rev. Eldon Phillips on 4th November at Parc Y Scarlets. Flyer tabled.
Alison Jenkins will take over responsibility for Associate Membership and Business Sponsorship
Liz Purcell will take over as Webmaster

Treasurer

Financial report tabled

7. Events 2016-17
Programme and committee members responsible have already been agreed
Craft and Book Fayre: 8 stalls plus Joan Smith’s; £15 per table; poster for publicity has been produced and the event has been placed in the press and is on our website and Facebook page; Fiona and Adam will organise the refreshments; Philip will organise the ‘floats’; books can be given to the Secretary or dropped off in the Mansion House in the week beforehand, from Tuesday; Committee Members will ‘set up’ on Friday, 18th November at 2pm.

8. Correspondence

An email has been sent to the Leader of CCC with dates of our events for this year. Jonathan Fearn, Ian Jones, Paul Murray and Gavin Evans were copied in.

Meeting closed at 7.30pm

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Minutes from Parc Howard Association Committee Meeting - 13th September 2016

13/9/2016

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PARC HOWARD ASSOCIATION COMMITTEE MEETING

TUESDAY, 13TH SEPTEMBER 2016 AT 6PM IN CCC TOWN HALL, LLANELLI
PRESENT: Gareth Morris (Chairperson), Jane Rosser (Secretary), Philip Thomas (Treasurer), David Bannister, Margaret Gimblett, Fiona Hillier, Adam Holding, Alison Jenkins, Pat Jones, Peter Jones, Joan Smith, Susanne Thomas.
1. Apologies for absence

     John Jenkins, Eldon Phillips, Liz Purcell, Lee Waters.

2. Consideration of the Committee structure for 2016/17

     Philip Thomas presented a proposed structure based on discussion between the
     Association’s Officers.
     AGREED: To accept the proposed structure

3. Election of Officers

    Chairperson: Gareth Morris
    Vice-Chair: Eldon Phillips
    Secretary: Jane Rosser
    Treasurer: Philip Thomas
    Membership Secretary/Assistant Secretary: Alison Jenkins
    Webmaster: Liz Purcell (Secretary to confirm)

4. Minutes of the meetings held on 12th July and 2nd August 2016.

     These were accepted as an accurate record.

5. Matters arising

Suggestions for using some of the money raised this year: new noticeboards; removing the plants in front of the Mansion House’s main entrance to enhance the ‘vista’; re-gild the writing on the memorial stone and the date on the Parc gates; signage outside the Parc to indicate the presence of the Parc and Museum.
AGREED: Secretary to pursue this through Paul Murray.

6. Issues arising from the AGM and Open Meeting
The situation regarding a nomination received for being committee member was discussed. It was felt that the person concerned should have been present at the AGM to answer the questions being asked by members of the public.AGREED: The Association has sufficient committee members at the moment and if he wishes to become a committee member, he should re-submit a nomination, next year. Secretary to inform him of this.
In the Open Meeting, a suggestion was made that a public meeting be held in town to discuss the Leader’s proposals for the Parc. There are still concerns that the Council will ‘sell-off’ part of/the whole Parc.
AGREED: The four PHA representatives should attend the Leader’s 5th joint meeting, next Monday, 26th September before entering into a public meeting.

7. Correspondence

An email has been received from Nia Griffiths regarding arrangements for the CCC planning meeting for retrospective planning application in relation the children’s play area
AGREED: Philip Thomas and Pat Jones to be involved.
An email has been received from Cllr. John Jenkins requesting that a PHA representative join a community action group looking at applying for a grant to support highway safety measures in Old Road
AGREED: Margaret Gimblett to act as the PHA representative.
All Committee members have been invited to attend a meeting with Llanelli Town Council, on Monday 26th September at 6pm, to discuss the letter sent from PHA regarding the CCC Masterplan work being undertaken in the Parc
The 5th joint meeting with the Leader of CCC will take place on, Monday, 26th September at 10am in CCC Town Hall, in Llanelli

8. AORB

The co-option of a member of the public, suggested by a Committee Member, was discussed, together with a late nomination received for a Committee Member, prior to the AGM
AGREED: Not to proceed with these.
Treasurer’s report was tabled. Guided Tours of Parc Howard have begun and there has been excellent feedback from the public
Philip Thomas’ book is being sold in the Mansion House (as well as other outlets). There is a new official in charge of finances for the Museum and there is a new approach which focuses on making money. PHA Centenary Book is not being sold any longer. They have been removed from sale in the Mansion House.
AGREED: Secretary to look into this.

Meeting closed at 7.15pm

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PHA COMMITTEE MEETING - 9th May 2017

PHA Committee Meeting - 11th April 2017

Parc Howard Association Committee Meeting - 14th March 2017

PARC HOWARD ASSOCIATION COMMITTEE MEETING - 14th February 2017

PARC HOWARD ASSOCIATION COMMITTEE MEETING - 10th January 2017

Parc Howard Association Committee Meeting - 13th December 2016

Regarding the scheduled meeting - 3rd December 2016

Parc Howard Association Committee Meeting Minutes - November 8th 2016

October 11th, 2016

Minutes from Parc Howard Association Committee Meeting - 13th September 2016

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