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​Minutes of the Committee Meeting held on 9th October 2018

9/10/2018

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​Minutes of the Committee Meeting held on 9th October 2018 at Llanelli Town Hall
 
Present; Philip Thomas, Alison Jenkins, Eldon Phillips, Margaret Gimblett, Susanne Thomas, Fred Hughes, Philip Warlow, Lyn Bannister, David Bannister, Rob James and Liz Purcell.
1 Apologies from David Darkin, Helena Dunne and John Harvey.
 
2 Committee structure for 2018 / 2019
The posts of Chair, secretary, treasurer, events and web/communication officer were not contested, and the current holders were happy to continue.
There were two nominations for the post of vice chair, David Bannister and Rob James. A sealed ballot was taken and the votes were counted by Susanne and Fred. David had the majority of votes.
The minutes of the previous meeting were accepted, proposed by Eldon and seconded by Rob.
 
3 AGM
The AGM was held on Saturday 6th October at the Town Hall. There were no matters arising and no questions from the Open Meeting.
 
4 Treasurers Report was circulated, one small amendment was made and the report accepted. Proposed by Fred and seconded by David.
 
5 Philip expressed our condolences to the family of Barbara Willis, who passed away recently. Her work in publicising the Parc Howard Association and tireless campaigning will not be forgotten. It was suggested that we plant a tree with a plaque in the parc in remembrance of her, and this was passed unanimously. David has some trees that may be suitable and we will look to do this once an appropriate site has been cleared.
 
6 Collaboration Group Meeting
This was a positive meeting. Morrigan Mason at the museum, has commissioned plans to move the entrance into the museum through a refurbished café, there will need to be a feasibility study on this. Remedial work is needed to the roof and floor supports, which will be costly. Some discussion on the bandstand repairs, we were asked about any details we have on costings. We do have details, which include the original drawings and costings that were drawn up in 2011, which although now out of date would be a good starting point, the plans should still be valid. Agreed that secretary would contact Rebecca Samuel the architect to obtain permission to use these plans.
Philip reminded the meeting that we are able to make a contribution towards any repairs, also we can help with smaller costs such as new tennis nets, re-surfacing the paddling pool, repairing steps and providing benches in that area.
 
7 Gardening volunteers
The volunteers have cleared out one bed in front of the house. Wrenvale have quoted £150 for approx. 300 plants which would be needed to re plant this space. Agreed that we should go ahead with this , proposed by Philip and seconded by Rob.
David is meeting with Aarfon (Town Council ) who has a volunteer wanting to help out with the gardening.
Following the Collaboration Group meeting, David has been in touch with Total Plant Systems who will work out the quantity and cost of the special paint needed for the paddling pool. The Probation Service have been approached re making the steps to the pool safe. We would need to provide the materials, and preparatory work will be needed.
David has asked Aarfon to remove the hedge on the left-hand side of the mansion house, which is now overgrown with brambles and unsightly. This would be a good spot to plant the tree in memory of Barbara. It will require top soil, Rob suggested underplanting with spring bulbs which would look lovely. 
 
8 Events
Susanne has looked at hosting a Race-night early next year. Provisional date of22nd February suggested. Cost to hire the equipment would be £300, the amount of the bets would be split 50/50 between prizes and our funds. Tickets priced around £10 to include a meal with a percentage of the profit to us.
Halloween
The Museum has confirmed we can hold our event on 3rd November between 1 and 4pm.Ideas are fancy dress, a pumpkin competition, stories and face painting with Halloween clues dotted around the parc. Agreed to write to Town and Rural chairs to attend.
 
Easter
We have been asked if we would like to have some Fairtrade Chocolate Eggs for our event, on condition we acknowledge the donation. Provisional date Easter Monday 22nd April.
Summer Day
A company that runs an It’s a Knockout Competition has asked to join the summer day. They charge us for the equipment etc and then we have to find and charge teams to recover our costs. Possibly 24th August which is a Saturday. The state of the field would have to be a consideration, need to find out what works are planned.
Provisional suggestions for our next Open Meeting is 6th April, AGM on 5th October.
Christmas Meal after our meeting on 11th December
 
9 AOB
Fred invited us to an informal event with the Friends of the Museum on Sunday 16th December at 2pm
 
Meeting closed at 7.30
 
 
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​Minutes of the Committee Meeting held on 11th September 2018

11/9/2018

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​Minutes of the Committee Meeting held on 11th September 2018 at Llanelli Town Hall
 
Present; Eldon Phillips, Alison Jenkins, Philip Thomas, David Bannister, Margaret Gimblett, Susanne Thomas, John Jenkins, David Darkin, Philip Warlow, Helena Dunne, Rob James
1 Apologies from; Fred Hughes, Liz Purcell and Anastasia Griffiths.
 
2 Minutes of the previous meeting were accepted, proposed by Margaret and seconded by Helena.
 
3 Matters arising;
Confirmed that our AGM is to be held at the Town Hall at 9.30 on Saturday 6th October. Our thanks to John for obtaining the venue.
 
4 Treasurers report was circulated and accepted, proposed by Rob and seconded by David. Many thanks go to Helena for agreeing to take over the role for the next year.
Thanks also to the Town Council for a donation of £25 towards the Family Fun Day.
 
5 Gardening volunteers
The new notice board has been received and will be put up as soon as possible, David will be liaising with the probation service who will be doing the work. It would be good to have a press release when the work is complete. Unfortunately, the Llanelli Star is not proving to be very efficient at publicizing local news.
The Rotary Club have contacted David stating that they have some money available that they would like to donate towards the cost of trees. Thought that this could be used for shrubs instead to balance up the boarders in front of the museum, as we already  have trees in reserve to put in.
 
6 Events
Susanne has thought that a Halloween Event would be good as it proved very successful last year. She will enquire if the museum is available around 27th October or 3rd November. She also thought about the possibility of a Race Night around February.
 
7 Parc Howard Collaboration Group
The next meeting is at the end of this month. The Bandstand will be on the agenda. The survey on  the museum has been completed and the costings are in on the necessary works. Will feedback after the meeting.
 
8 Any other business
The AGM has been advertised on our website, and a notice to be put into the notice board at the Parc. There will be a strict adherence to the agenda.
 
Meeting closed at 7.15
 
  
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​Minutes of the PHA Committee Meeting held on 10th July 2018

10/7/2018

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​Minutes of the PHA Committee Meeting held on 10th July 2018 at the Town Hall Llanelli
 
Present Philip Thomas, David Bannister, Alison Jenkins, Eldon Phillips, Margaret Gimblett, Susanne Thomas, Helena Dunne, Rob James, David Darkin, Anastasia Griffiths.
 
1 Apologies from Phillip Warlow, Liz Purcell, John Harvey and Fred Hughes
 
2 Minutes of the previous meeting were accepted, proposed by David and seconded by Margaret
 
3 Matters arising
None
 
4 Reports from officers
Treasurers Report was circulated and accepted, proposed bt Eldon and seconded by Susanne.
Secretary had nothing to report
 
5 Report from Gardening Volunteers
David informed that the Community Rehabilitation Group has re – laid and made good the loose slabs in the Memorial Garden, the materials were funded by the Town Council. David has noted that the Boer War monument has the same inscription as the one in the Town Park which has made it easier to identify the names inscribed. It may be possible to place a Perspex sheet over the inscription to prevent further erosion.
David has costed two sets of tennis court nets, and this will hopefully be discussed at the next Collaboration Group meeting, maybe they would consider help with re-surfacing ?
Notice boards, David has again costed these and they are expensive at approx. £1700, however it is felt that the current board is not adequate and it would be a worthwhile investment to replace it. This will be run past the Collaboration Group and hopefully the new one can be installed by the Summer Family Day. David will liaise with his team to see if this can be done.
 
6 Events
Philip and Alison had a meeting with Delyth at the Town Council, she was very helpful and suggested that the team there can help us by providing high viz jackets and possibly stewards for the day. She suggested also that we apply for a grant of up to £300 that is available from the Town Council towards the running costs of the day.
The arrangements for the Family Day are progressing well and our thanks to Susanne who has co-ordinated most of this. Three crafters have confirmed they will be attending along with the Fire Brigade, Police, St Johns Ambulance and George Linsey. Also confirmed are Pick and Mix Circus, the Hive and Rugby Tots plus toastie van, burgers, ice cream, and bacon rolls and coffee. A Lucky Dip will replace the raffle.
An invite to be extended to the chair of the Rural Council, ( David Darkin is already attending as Town Mayor). No further invites as we are not in a position to offer any refreshments.
Suggested that we all go for a meal / curry after the day.
 
7 Collaboration Group
Nothing to report.
 
8 Any Other Business
A thank you to David Darkin for his invitation to attend an evening at the Town Council on 11th July.
It was decided that the AGM should be postponed to October as insufficient officers could attend in September. The 6th October was suggested, and an e-mail to be sent to Morrigan to see if the Museum can accommodate this.
The proposed revised constitution should go onto the web site prior to the meeting so the public have a chance to read and respond.
 
Meeting closed at 7.30. All meeting at the Thomas Arms for an end of year meal and to present Gareth with a picture of the Parc, as a thank you for all the work he put in as chair.  
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​Minutes of the PHA Committee Meeting held on 12th June 2018

12/6/2018

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​Minutes of the PHA Committee Meeting held on 12th June 2018 at Llanelli Town Hall
 
Present; Phillip Thomas, Alison Jenkins, David Bannister, Phillip Warlow, John Harvey, Anastasia Griffiths, Susanne Thomas, Margaret Gimblett, Liz Purcell, Fred Hughes.
 
1. Apologies from ; David Darkin,Pamela Edmunds and Eldon Phillips
 
2. Minutes of the previous meeting were accepted, proposed by Susanne and seconded by Liz.
 
3. Matters arising from these minutes
Phillip has set up GDPR for all our data. We are now fully compliant with the new regulations
 
4. Reports from officers
Treasurers Report was circulated and accepted, proposed by Margaret and seconded by Fred. We have our main working account and a separate savings account, primarily for the Bandstand. We have a healthy balance and ideas are invited on how we can spend this on items to improve the parc.
Phillip again mentioned that he does wish to step down as Treasurer, any volunteers please by the next meeting.
Secretary had no correspondence, however has received a £10 donation to put towards the Plant Fair proceeds.
 
5. Gardening Volunteers
The beds in front of the museum have been re-planted and are looking much       improved. Aarfon Davies has agreed to give some funding towards paving in the Remembrance Garden as it is very uneven. The labour will be provided by the Probation Service. The Plant Sale went well considering the clash with the Royal Wedding, it raised over £90. Our thanks to David for organising this and for raising the majority of the plants
  
 
6. Events.
A date is needed for the AGM. September is proving difficult due to holidays and other personal commitments. Agreed to move this into October, but bear in mind that the meeting would have to be outside of the Museum’s opening times.
Summer Day
We have 4 stalls confirmed, but have recently had more requests for a space. Susanne has priced entertainment for a person on stilts with balloons. John Francis Estate Agents have indicated that they would like to contribute an amount which we could use towards this. Also confirmed, Llanelli Community Wind Band, The Hive drama group, George Lindsey for rides, ice cream and toastie vans and Sacha with tea coffee bacon/sausage baps. Philip has arranged a meeting with Delyth at the Town Council to see if we might be able to find some help with stewards on the day as we do not have sufficient manpower.
 
7. Collaboration Group Meeting in May
Phillip and Alison attended. The café, bandstand, splash pool, lighting and drainage of the main field were all discussed. Also discussed the There was a strong sense that a café was vital. A pop up café/van was discussed and there was agreement that this would be seen as appositive step. The next meeting is to be in July and we will feed back
 
8. Any other business
Liz pointed out that the tennis courts were very popular especially during the school holidays and suggested that we may help with the cost of replacing the nets and tidying up the courts. David agreed to look into the costs and bring details to our next meeting. Also mentioned the need for notice boards. The one we have is small and inadequate. These did prove to be quite costly the last time we looked into it, David will bring details.
Agreed to arrange a meal after our next meeting and to invite Gareth as a gesture of thanks for his contribution to the Association
 
Lastly, a very big congratulations to Fred on his marriage in May.
 
Meeting closed at 7.30
 
 
 
 
 
            
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​Minutes of the PHA Committee Meeting held on 15th May 2018

15/5/2018

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​Minutes of the PHA Committee Meeting held on 15th May 2018 at Llanelli Town Hall
 
Present ; Phillip Thomas, Allison Jenkins, Anastasia Griffiths, Susanne Thomas and Eldon Phillips.
Apologies from; Fred Hughes, Phillip Warlow, David Darkin, David Bannister, John Harvey, Liz Purcell and Helena Dunne.
 
As there were insufficient members present for us to hold a formal meeting, it was decided to go ahead with an informal discussion.
 
Treasurers report was circulated and accepted. A further amount, as detailed on the report, has been placed into the savings account. We need to be mindful that if our revenue exceeds £5000 in a year we would need to register as a charity.
 
Susanne was thanked for her hard work in organising the Music Night at the Stradey Park. The evening was a great success. Our thanks to the Town Council for their generous donation of all the wine given as a thank you to the performers. A bottle was also given to Mark at the hotel for all his help. It was noted that there was a bottleneck at the door when taking tickets and trying to sell raffle tickets, need to re-think this for future events.
 
Summer Family Day
Susanne has been busy telephoning and co-ordinating. We have sufficient refreshments – Sacha will provide tea, coffee and soft drinks along with bacon and sausage baps. George Lindsey will have an ice cream van plus toasties and donuts. He will also bring 4 rides. This may be reviewed depending on weather and the state of the field. There was difficulty with vehicles being bogged down last year .Four craft stalls have confirmed they will be attending. We need to think about some activities for the main field, at a reasonable cost to the public.
 
AGM
The constitution needs to be re written. Phillip has been doing work on this but any changes have to be agreed at an AGM. It would normally be held in September, but this month is proving to be very busy with both Phillip and Allison (chair and secretary) being unavailable at the weekends. For discussion at next meeting.
 
 
Collaboration Group meeting.
Phillip and Allison attended the meeting held earlier in the month. It was a very positive meeting. PHA and the Friends of the Museum were both asked for ideas to contribute to the discussion and these were all minuted. Funding has been secured for the next financial year. Priority will probably go to structural repairs to the roof which will take a large portion of funding, however, restoration of the café and drainage to the main playing field are high on the agenda.
 
New Data Protection Regulations.
GDPR is effective as from 25th of May. All records held will have to be protected. Phillip has offered to do all the necessary work for this at a reduced cost to the association. This does need to be agreed by a full meeting and it would be appreciated if everyone will make an effort to attend.
 
Suggested that we invite Gareth for a meal, possibly after the meeting in July, in recognition of his work in getting the association back on track
 
 
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​Minutes of the Committee Meeting held on 10th April 2018

10/4/2018

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​Minutes of the Committee Meeting held on 10th April 2018, 6pm at Llanelli Town Hall
 
Present; Philip Thomas, Alison Jenkins, David Bannister, Philip Warlow, Margaret Gimblett, John Harvey, Anastasia Griffiths, Rob James, John Jenkins and Fred Hughes.
 
1. Apologies from; David Darkin, Pam Edmunds and Liz Purcell.
 
2. Minutes of the previous meeting were accepted, proposed by Fred and seconded by Margaret.
 
3.Matters arising from these minutes;
It was previously agreed that our Open Meeting would be held on 21st April, however this date now clashes with the Scarlets semi final rugby match in Dublin. Several committee members are attending the match and it will be live on tv that afternoon. Therefore proposed that we try and re-arrange this for a date in May. Secretary to contact Morrigan for possible dates and times.
Philip has made further enquiries into the cost of purchasing banners. Rather than them being bi-lingual, which can be confusing to read it was agreed that we should have one in Welsh and one in English. Philip to proceed with this.
 
4. Reports from Officers;
Treasurers report was circulated and accepted proposed by John and seconded by David.
Nominations are still needed for when Philip steps down from this role.
 
Secretary;
The leader of CCC, Cllr Emlyn Dole and his wife have accepted the invitation to the Music for the Parc Evening. Also the Chairman and Consort of CCC, Cllr Irfon and Mrs Jean Jones have accepted and forwarded a £24 cheque. We have received letters from Mr John Lloyd and Mr Alun Bowen-Thomas with their renewal Associate Memberships, both congratulating us on our good works in the Parc. An invitation received from the Town Mayor, Cllr Jeff Edmunds to an informal reception in the Mayors Parlour on 5th April.
5. Gardening Volunteers;
David, Lyn and Alison attended a talk on 17th March, hosted by Nia Griffith in conjunction with the W.I. The Tree Project detailed how you could record and create a record of trees in the area and was very interesting. 
David attended a meeting with representatives from CCC where it was agreed that the council would meet the cost of replanting thebeds in front of the Museum building and also replace some of the conifers in the front bed that have not done well. Hopefully they will also fund the cost of compost to renew the beds.
 
6. Events;
The Music Evening has been advertised on local radio stations and in the Herald. Susanne has obtained some good raffle prizes. Volunteers for the evening are needed, and on the night we will have Margaret, Fred and Anastasia in charge of the raffle. Alison, David and John on the door, and Susanne managing the performers.
Agreed that as all the performers are giving their time free of charge we should provide a gift of a bottle of wine each – 13 needed for this. We have a bottle of whisky to present to Huw Edwards.
 
August family Day
A separate meeting is urgently needed for this event. The field is in a very poor condition and seriously waterlogged. We will need to re-think what sort of entertainment can be provided and keep the field clear. Vehicles became stuck last year and this winter has been far wetter. Date for meeting to be arranged.
 
7. Correspondence;
Dealt with at item 4.
 
8. Any other business;
It was agreed that the committee is low in numbers, and there is space to co-opt another person this year. Eldon has expressed an interest in returning to the committee and it was unanimously agreed that he be included.
 
 
Parc Howard Collaboration Group;
Philip, Margaret and David attended a joint meeting between the Town and County Councils. It is hoped that there will be monthly meetings into the next year. The Parc Howard Association and the Friends of the Museum are included in discussions. CCC have allocated £500,000 per annum and the Town Council £100,000. A total budget therefore of £600,000 per annum for the running of the Parc and Museum. There will be 4 Town Councillors and 4 County Councillors, 6 of these will be Llanelli based however CCC will have any deciding vote. Repair works on the Museum building will undoubtedly take a large percentage of the funding. The repairs to the Bandstand and the Café are on the agenda. Wedding receptions have not been mentioned at this point. The planning application for the car park is still live. The planning department have asked for more information and detail. A decision has not been made.
It was agreed that it is very positive that we are being included in these talks. The next meeting is on the 10th May.
 
Meeting closed at 7.20
 
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​Minutes of the Committee Meeting held on 13th March 2018

13/3/2018

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​Minutes of the Committee Meeting held on 13th March 2018, 6pm at Llanelli Town Hall
 
Present: Phillip Thomas, Alison Jenkins, David Bannister, Fred Hughes, Susanne Thomas, Margaret Gimblett, Phillip Warlow.
 
1 Apologies from: Anastasia Griffiths, John Harvey, David Darkin, Helena Dunne and Liz Purcell.
 
2 Minutes of the previous meeting were accepted, proposed by Susanne and seconded by Fred.
 
3 Matters arising from these minutes;
The positions of chair and vice chair were discussed and votes taken. Unanimously carried for Phillip Thomas to be Chair and David Bannister Vice chair.
Open Meeting
Morrigan has confirmed that Saturday the 21st of April is available for our Open Meeting. This would need to be held after opening times at the museum. We are able to start putting out chairs at 3.30 for a 4pm start. She did not clarify what the charge would be.
 
4 Reports from Officers:
Treasurer Report was circulated and accepted.
Phillip reminded everyone that he does wish to step down as Treasurer, and would everyone please consider if they are able to take this on.
 
Secretary;
Nothing to report.
 
5 Gardening Volunteers
David stated that he had been in touch with Coleg Sir Gar but unfortunately, there is no help available from them. He has had a successful meeting with Gareth Howell and Nicky French, the Town Council have agreed to fund shrubs for planting in front of the museum. They have also agreed to look into the restoration of the Boer War memorial and resurfacing of the paving in the Memorial Garden.
Councillor Warlow added that meeting are continuing between the Town and County Councils and are proving positive.
 
6 Events;
Easter Monday – The Museum is booked and we are holding an Easter Bunny Hunt. Liz and Helena have organised the bunnies, Susanne has booked a mobile catering unit and Eldon has agreed to bring his microphone. The event will run between 2 and 4pm. We will need as many as possible to turn up on the day to help out.
 
Music for the Parc – Susanne has organised the running order and liaised with the Stradey Park Hotel. Tickets are a little slow, but we will have time to concentrate on this event after Easter. Secretary to send out invitations to local councillors.
It was agreed that we should have pop– up banners ready to put on the stage for publicity. Susanne has obtained some estimates, but we need to design a logo that will stand out and also advertise the work that we do.
 
7 Any other business;
Fred informed us that there will be a talk in the Museum on 31st March at 11am, about the items in the collection.
There are plans to have a ‘Shakespeare in the Parc’ event in June.
 
Meeting closed at 7.30 
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​Minutes of the Committee Meeting held on 13th February 2018

13/2/2018

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​Minutes of the Committee Meeting held on 13th February 2018, 6pm at Llanelli Town Hall
 
Present: Phillip Thomas, David Bannister, Margaret Gimblett, Suzanne Thomas, Fred Hughes and Alison Jenkins.
1 Apologies from: Liz Purcell, Helena Dunne, John Harvey, Phillip Warlow, Pam Edmunds, David Darkin and Jan Williams.
 
2 Minutes of the previous meeting held on 8th January were accepted.
 
3 Matters arising from these minutes:
Phillip and Alison attended a meeting with Morrigan Mason at the Museum to clarify our use of the premises. She clearly explained that she wishes to have the Association on board with the wide spectrum of improvements and events to be undertaken. Unfortunately, CCC found that the events of, and reporting of, the last Open Meeting put the parc in a negative light. For this reason, it has been requested that we hold meetings outside of public opening hours. This would be prior to 10am or after 3.30. There would be a small charge for staff costs, approx. £25. She stressed that she does wish to have a good working relationship with us.
There has been a survey done of the building which has identified major works needed to the roof, weight bearing floors and the café area. The café is out of bounds to all, due to a health and safety report.  Morrigan is looking at funding to bring the whole museum up to date and wants a broad spectrum of contributors, including the Association.  She had no news on the car park.
 
4 Reports from officers:
Secretary has received a letter of resignation from our chair, Gareth. He explained that after 3 years in the chair, he feels that it is time for a change and his priorities at this time, are closer to home. He wished us good luck for the future.
We all accept and understand Gareth’s reasons, but are sad to see him go. The Association has blossomed under his leadership and our thanks and good wishes go with him.
Phillip agreed to step into the role as chair on a temporary basis, but would everyone please think of who they would like to take this position. Any nominations can be e-mailed to secretary.
 
An invitation has been received from Jeff Edmunds, Town Mayor, to his Charity Buffet Night at the Ali Raj restaurant on Tuesday 6th March.
 
Treasurers Report was circulated and accepted.
Phillip indicated that he is finding it difficult to manage his role as treasurer with his increasing work commitments. He wished to give notice that he does not wish to continue this role past September and is therefore giving plenty of time for all to consider this post. He stressed that it is not an onerous duty, the spreadsheet is easy, and there is not a great deal of activity on the account. Please will everyone give this some thought.
 
5 Gardening volunteers:
David has some quotes for planting schemes for the beds in front of the museum. The quote from Wyevale is the most reasonable but needs to be finalised. It was agreed to arrange a meeting with Gareth Howells (parks) to discuss any contribution available towards the cost, and also permission to contact Coleg Sir Gar, to see if the horticultural students can offer some assistance with maintenance. There is way too much for the volunteers to manage.
Photographs / article with Stephen Owen still awaiting confirmation as to when he is available.
 
6 Correspondence:
Already dealt with.
 
7 Events:
Easter Event to be held on Monday 2nd April 2 – 4pm. Agreed that this year the format should change to an Easter Hunt rather that a quiz. Suzanne and Alison agreed to meet with Liz to organise the clues. Need to estimate how many eggs we need as we did run out last year. We are able to have colouring inside the museum, but no access to the café. Suzanne knows of someone who may be able to provide outside catering. Decided not to have craft stalls inside as there is a limited amount of room available.
 
Music Evening; Suzanne reported that all the acts have given their time free of charge. She has managed to get Huw Edwards to compere the evening, a great achievement. The first half of the programme will be more traditional and the second half more upbeat, should cater for all tastes. Posters to go up, tickets now available and a few raffle prizes needed. Invites to go out to dignitaries.
 
8 Any other business:
Fred informed the meeting that the Friends have paid to have a portrait of Lady Catherine restored, and this will go on display when the museum is re-organised. The Glynn Vivian Gallery is donating their old display cases to the museum, which although old, are an improvement on the ones currently in use. These will be used when the pottery display is re-arranged.
Communities First and the Friends have a programme of events running at Half Term, which include painting, willow weaving and board games.
 
Meeting closed 7.30
 
 
 
 
 
 
 
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​Minutes of the Committee Meeting held on 9th January 2018

9/1/2018

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​Minutes of the Committee Meeting held on 9th January 2018 at Llanelli Town Hall
 
Present; Gareth Morris (chair), David Bannister, Phillip Warlow, David Darkin, Fred Hughes, Anastasia Griffiths, Susanne Thomas, Liz Purcell, Alison Jenkins.
 
1: Apologies from Phillip Thomas, Margaret Gimblett, Rob James, Shahana Najmi, Pam Edmunds, Helena Dunne.
 
2: Minutes of the previous meeting held on 12th December were accepted.
 
3: Matters arising from these minutes;
It was agreed that we should request a meeting with Morrigan Mason regarding the future use of the Museum, and what restrictions may be in place. We need to make sure that we have access on the dates that activities have been planned, and if we are able to sell any refreshments. Dates to clarify are,
Easter Monday 2nd April for our Easter Egg Hunt / quiz
May 19th for the Plant Fair
August 22nd for our Summer Family Day.
Cllr Warlow indicated that there is to be a meeting between the Town and County Councils on the 13th February. He will endeavour to obtain some clarity on our usage of the museum facilities.
A question was asked if it would be possible to refurbish the café up to a usable point ?
 
4: Reports from officers;
Treasurers report had been e-mailed through and was accepted.
Secretary and chair had nothing to report.
 
5: Gardening volunteers
Around 50 out of the 100 saplings donated have been planted. There has been a noticeable increase in the amount of marsh grass on the main field. This is an indication of a problem with the drainage, combined with the very wet winter that we have had. This may impact on the use of the field during our summer event, the heavy equipment had some difficulties last year with vehicles being bogged down and it certainly has not improved. This may be an issue for Welsh Water, to be discussed further.
David talked through some costings for a planting scheme for the two beds in front of the Mansion House which are both in a very poor state at the moment. We have sufficient funds, and all agreed that this would be a good project to undertake, and would advertise our involvement in the parc.
The offer of help from Drug Aid is on hold until we can clarify what help they can offer and how much supervision is needed. Cllr Warlow mentioned that Mencap may also be on a position to offer some assistance.
Coleg Sir Gar also mentioned as the students there may be in a position, as part of their horticultural course, to offer some labour especially around the heavier work such as tree felling. Would have to liaise with CCC on this.
Notice Boards not yet ordered. Prudent to wait for the pending planning application (car park and access) to be cleared before deciding where to place these.
Photographs with Steven Owen to be organised
 
6: No correspondence
 
7: Any other business;
Events
Susanne has made great progress on the Music for the Parc. It is to be held on April 27th at the Stradey Parc Hotel. Tickets and posters being printed, acts confirmed. It was decided not to provide drinks or nibbles but to keep it simple. Thanks to Susanne for all her hard work.
 
 
Meeting closed at 7.30
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​Minutes of the Committee Meeting 12th December 2017

12/12/2017

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​Minutes of the Committee Meeting 12th December 2017 at Llanelli Town Hall
 
Present; Gareth Morris (chair), Phillip Thomas, Alison Jenkins, David Bannister, Margaret Gimblett, Fred Hughes, Suzanne Thomas, David Darkin.
 
1  Apologies from Philip Warlow, Pam Edmunds, Jan Williams, Shahana Najmi and Liz Purcell.
 
2  Minutes of the previous meeting held on 14th November were accepted.
 
3  Matters arising from theses minutes;
Unfortunately, the open meeting and EGM we had planned for 2nd December had to be postponed at short notice. This was due to Morrigan Mason of the museum, stating that the Mansion House was not available on the day. She explained that her priority is the museum, and she is mindful that when we hold meetings there we are preventing members of the public from accessing the paintings in the room, and the lift to the first floor. She also stated that the café would not be available for any future events due to health and safety concerns. If any food is to be sold it has to come from certified caterers and nothing homemade is to be allowed.
Fred indicated that the Friends of the Museum had some difficulties when hosting their annual Carol Service with restrictions on refreshments and seating.
Agreed that this needs to be discussed further in the new year, and a meeting with Morrigan to be requested.
 
4  Reports from officers;
Treasurers report was circulated and accepted.
Secretary and chair had nothing to report.
 
5  Gardening Volunteers;
David is mindful that we have not yet had the opportunity to have the photographs in the parc with Stephen Owen to thank him for his donation of the trees. Some have been planted already, but there are plenty left. The bee boxes provided by Ail Gyfle have been put into place. 
6  Correspondence;
None received
 
7  Any other business;
David (Darkin) has had a look at the old plans and costings for the renovation of the bandstand. He felt that there were some inconsistencies in the costings which were possibly excessive. A lot of money was spent on producing these reports, which estimated the final costs to be in excess of £87000, however, all details are now at least 6 years out of date, so we would need to start again if we wish to pursue this. The question was raised on whether the association should have paid for planning permission in the first place as we are not the owners. To be discussed further.
 
Meeting finished at 6.45 in order for us to attend our Christmas Dinner at the Stradey Arms.
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​Minutes of the Committee Meeting 14th November 2017

14/11/2017

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​Minutes of the Committee Meeting 14th November 2017 at Llanelli Town Hall
 
Present; Gareth Morris (chair), Philip Thomas, Alison Jenkins, David Bannister, David Darkin, Rob James, Suzanne Thomas, Fred Hughes, John Jenkins, Margaret Gimblett, Liz Purcell, Helena Dunne.
Chair welcomed Helena to the meeting.
 
1  Apologies from Philip Warlow, Pamela Edmunds, Anastasia Griffiths and John Harvey
2  Minutes of the previous meeting held on 10th October were accepted
 
3  Matters arising from these minutes:
A draft copy of our new constitution was circulated. Our thanks to Philip and to Margaret who have worked hard on getting this fit for purpose. Agreed to convene an EGM after our open meeting on 2nd December to raise one point only, which is to reduce the requirement to have 4 open meetings a year. Wording to be along the lines of - an Open Meeting to follow the AGM, and further Open Meetings to be convened as and when necessary. This amendment has to be voted on.
 
4  Reports from officers:
Treasurer’s report was circulated and accepted. A separate account has been opened with an amount ringfenced specifically towards the restoration of the bandstand.
The Halloween Story telling on 28th October went really well. We had far more children than we thought would turn up considering the short notice. Rob’s wife, Sophie read stories and stayed to the end. Many thanks to her for helping.
 
5  Gardening Volunteers:
David has had an offer of some help from Dyfed Drug Aid, not clear what they are able to do, but all help gratefully accepted. David will liaise with them.
Stephen Owen, who generously donated trees and funding, has agreed to an article in the Llanelli Star, provisional date of 24th November for photos in the parc. We need to publicise what we are doing and putting back into the Parc, and how generous the public and Councillors have been.
 
Boer War Monument: we have been advised that the cost would be prohibitive to restore, but it will benefit from a good clean which may well bring out the lettering. Awaiting an estimate on this from Phillips Memorials.
 
6  Future Events.
Music Evening. The Stradey Park venue has been confirmed, Suzanne has several groups lined up plus thoughts on a compere. A target of selling 200 – 250 tickets. The price to be decided, the hotel will provide a drink for £2 per head and nibbles for £5. We will need to have a group to help Suzanne with this, meetings to be arranged.
 
The Summer Family Day needs to include more ‘family’ events to get the children and their parents active. Possibility of races, tug of war or Knockout type games ?
 
7   We have received an e-mail from Morrigan Mason, alerting us to an Events Co-ordinators presentation. Philip and Alison to attend and feed back.
 
8  Christmas Dinner to be organized in the Stradey Arms for all members and partners
 
 
 
 
 
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Minutes of Committee Meeting 10th October 2017

10/10/2017

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Minutes of Committee Meeting 10th October 2017 at Llanelli Town Hall
 
Present; Gareth Morris (chairperson), Phillip Thomas (vice chair and treasurer) Alison Jenkins, David Bannister, Suzanne Thomas, Fred Hughes, David Darkin, Helena Dunne, Robert James, Margaret Gimblett, Phillip Warlow and John Harvey.
 
1: Apologies from; Liz Purcell, Pam Edmunds and Anastasia Griffiths.
 
2: Minutes of the previous meeting were accepted.
 
3: Matters arising from these minutes;
It was agreed that the constitution needs a complete re-write, in particular, the need to have 4 open meetings a year. Some of these meetings are not well attended and if we have no news to impart to the public they are not productive. Phillip has agreed to look at the wording, any changes would have to be accepted at an open meeting or an EGM.
 
4: Reports From officers;
Treasurers report was circulated and accepted. As some of the money we hold was previously collected specifically for the Bandstand Restoration, an amount has been ringfenced for this, and will be put into a separate account.
Secretary reported that a donation has been received from Mr Colin Edwards to be used for plants. We have also received an offer from Mr Stephen Owen to purchase a large number of trees from the Woodland Trust. David explained that there would be a cost to the Association to purchase stakes and guards for these saplings, sadly needed due to potential vandalism, however it was agreed that this would be a justifiable cost.
Our thanks have been sent to both gentleman for their generous help.
 
 
5: Report from Gardening Volunteers;
David has looked into the cost of new notice boards for the Parc. The one existing board we have is small and does not have an impact. The cost of a replacement is high but thought worth the expense. It was agreed to limit ourselves to just one board at present, and in future to think about new ones at the entrances depending on the council’s plans.
We have been given two benches made by Ail Gyfle,they are very sturdy and will be concreted into place by CRC (formally the probation service), one in the children’s playground and one by the bowling green. They are also going to provide us with bee houses.
The Boer War Memorial was discussed. Agreed that it is sad to see it in such a state of disrepair, some of the names are now very indistinct. Further research to be done on the cost of restoration and if any help is available from the Armed Forces.
 
6: Events;
Christmas Fayre
We have had only 5 responses from crafters. It is carnival weekend in town and there is a weekend craft fayre there. It was agreed to cancel the event for this year as we probably would not get sufficient numbers to make it worthwhile.
 
Future events:
A Halloween Story Telling event was discussed as an alternative, with colouring and fancy dress. Rob thought that his wife may be able to help out with this and a provisional date of Sat 28th October set.
Suzanne has investigated a Music for the Parc event. The Stradey Park Hotel has said that we can have a room on Friday 27th April 2018 free of charge. Suzanne already has some acts lined up, agreed that the event should cater for a variety of musical tastes. David’s wife performs in a group and he will ask if they are available. Agreed that Suzanne go ahead with this.
 
7: Correspondence;
A request has been received from Alan Evans of Llanelli On Line, to forward to him any proof that the Association has agreed to CCC’s plans for a car park in the parc. A reply was sent to him, outlining the secretary’s letter of 5th June to CCC, in which a request was made,( following an Open Meeting on 3rd June), to abandon the planning application for a car park. Fred indicated that the same question was put to the Friends of the Museum.
Alan Evans has asked for further comments, but we have replied stating that we have nothing further to add.
 
8: Any other business;
Cllr Philip Warlow stated that meetings are continuing between the Town and County Councils on the future of the Parc.
Fred stated that the Friends of the Museum have their Christmas Carol Service on 3rd December at 3pm, tickets are £5.
 
Meeting closed at 7.30
 
 
 

 
 
 
 
 
 
 
 
 
 
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Minutes of Committee meeting held on 12th September 2017

12/9/2017

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Minutes of Committee meeting held on 12th September 2017at the Town Hall Llanelli
 
Present; Gareth Morris, David Bannister, Alison Jenkins, Philip Warlow, Joan Smith, Anastasia Griffiths, Liz Purcell, Margaret Gimblett, Suzanne Thomas, John Harvey.
Apologies from Phillip Thomas and Fred Hughes
The first point for discussion was the structure of the committee. Gareth was happy to stand again as Chairman and this was proposed by Margaret and seconded by Suzanne. Phillip Thomas has volunteered to be vice chair and continue as Treasurer, this was proposed by Philip Warlow and seconded by Alison. It was agreed that the role of secretary has become too big a post for one person and it was unanimously agreed to split the role into 3; Alison Jenkins to become minute secretary, Liz Purcell to be communications secretary dealing with website and Facebook posts and Suzanne Thomas to be events organizer with the proviso that we all help on larger events such as the Summer Day.
Our thanks go to Jane Rosser, our retiring secretary, for all her work over the previous year.
The minutes from the previous meeting on 11th July were accepted, there were no matters arising.
 
Matters arising from the AGM and Open Meeting on 2nd September.
Catriona Waldren had proposed an amendment to the aims of our constitution that would include consulting and working with CADW. She explained that this was because CADW had been highly critical of CCC’s plans in the Parc, including the car park and she believed that it would be to our advantage to work with them as CCC have failed to recognise the significant historical legacy of the Parc. Fred stated that as the Parc was registered as an historic park and garden that CADW have to be consulted by the council, although there is no obligation for the council to follow any recommendations made. Margaret stated that it was not necessary to name one organisation and suggested the wording “The Parc Howard Association should actively promote the Parc’s status as a registered historic park and gardens, and in this matter will work with other organisations when appropriate”. this was voted on and carried.
Members of the public again said that there is a perception that we are in agreement with the council as CCC continue to state we have been consulted on future plans. This is raised in nearly every open meeting and Phillip again explained that this was not the case.
Nia Griffith stated that we should continue to log the hours the garden volunteers spend as this information can be useful in any future bids for funds.
 
Review of the Constitution
The new clause on the aims of the constitution, as agreed in the open meeting to be incorporated.  It was also suggested by Margaret that retiring officers should stay in post until the first committee meeting following the AGM to ensure a smooth transition. Also discussed was the need to have 4 open meetings a year. It seems that we are the only group associated with the Parc that does this. Should we only convene meetings when there is a pertinent matter to discuss with the public, as we are leaving ourselves open to unwarranted criticism? Margaret explained that any amendments to our constitution would have to be agreed on by the public in the next AGM.
 
Events for 2017 – 2018
Dates and events provisionally agreed with Morrigan Mason at the Mansion House are;   
Christmas craft Fayre on 18/11/17
Easter Event 2/4/18
Plant Fayre 19/5/18
Summer Day 22/8/18
Suzanne suggested a Music in the Parc day, an open-air event to include a variety of music, possibly on 20th or 27th of May. It would be possible to use a lorry as a stage with a generator. Further discussion needed but a great idea.
 
Correspondence
A letter received from Children’s Wales Air Ambulance thanking us for our donation.
A letter from Louvain Roberts, Deputy Town Mayor enclosing a donation of £25.
An e-mail from Councillor Rob James offering his support for the coming year and requesting to join the committee as a co-opted member. All were in agreement that his contribution would be an asset to us, and this was carried.
Liz requested that Helen Dunne also be co-opted onto the committee, she is passionate about the parc and uses it daily with her family. This was seconded by Anastasia.
 
 
Any other business
The article from the Llanelli Herald was discussed. It highlighted how difficult it is to overcome the public perception that we are in agreement with the councils plans, despite our continued explanation that the council do not engage in any discussion but rather present a finalised plan. Phillip has had an apology on the error in his name.
Philip Warlow advised that a meeting is being arranged between the Town and County Council on the future of the parc, but no date has yet been set.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

 
 
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​PARC HOWARD ASSOCIATION COMMITTEE MEETING TUESDAY, 11TH JULY 2017

11/7/2017

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​PARC HOWARD ASSOCIATION COMMITTEE MEETING
 
TUESDAY, 11TH JULY 2017 AT 6PM IN CCC TOWN HALL, LLANELLI
PRESENT: Gareth Morris (Chairperson), Rev. Eldon Phillips (Vice-Chairperson), Jane Rosser (Secretary), Philip Thomas (Treasurer), Cllr. David Darkin, Fred Hughes, Alison Jenkins, Joan Smith, Susanne Thomas, Cllr. Philip Warlow.
 
 1. Apologies for absence.
     Pam Edmunds, Margaret Gimblett, Liz Purcell.
 
    The Secretary informed the committee that Adam Holding and Fiona Hillier had
    resigned from the committee due to work commitments. They have been thanked
    for their support and will join us, to organise the barbecue, in the Summer event.
    August.
 
 2. Minutes of the Committee Meeting held on 13th June 2017.
 
     These were accepted as an accurate record.
 
 3. Matters arising from these minutes.
 
     None     
 
 4. Officers’ Reports.
 
    Chair
   
    Nothing to report
   
    Secretary
 
    Nothing additional to report
 
    Treasurer
 
    The latest financial statement was tabled. The treasurer has been pursuing the
    opening of another account that would accrue interest. Santander Bank had not
    been very helpful.
    Current options are:- 
  • Switch the current account to Santander
  • Open a savings account with Barclays
  • Keep the status quo and ring-fence money in the current account for renovation of the Bandstand
    Contacting a financial adviser, for advice, was suggested. Keith Phelps who runs
    the company, Financial Solutions Wales, is a past Chair of the association.
 
    AGREED: Secretary to contact him to discuss the matter. 
 
 
    Associate Members’ Secretary
 
    Nothing to report.
 
 5. Update on events: Summer Family Fun Day.
 
     The final arrangements were discussed.
 
  
 6. Arrangements for the AGM and OPEN MEETING: Saturday, 2nd September
     2017
       
     The Secretary ran through the protocol for organising and managing the AGM, as
     per the Constitution. Associate Members’ Secretary will email members regarding
     these meetings and the Summer Family event.
 
     The matter of the establishment of the Parc Howard Action Group was raised.
     The Chair expressed concern that the public might believe the group is linked to
     the PHA. It was suggested that one of the two groups should change its’ name.
     The Action Group appears to be political; PHA is not. Parking in Parc Howard
     seems to be a ‘real issue’ for residents, who don’t want it. There is a need to re-
     engage with Llanelli Town Council. The town councillors have authorised that the
     Town Clerk engages in discussion with the County Council regarding the asset
     transfer  of the Parc.
 
     It was disappointing that a member of the public made a comment, in the last
     Open Meeting, that the PHA was a waste of time in relation to the Council’s
     proposals for the Parc and that it should’ stick to running plant sales’.
 
     The Chair wants the PHA to continue doing what it is doing. He stated that ‘the
     committee has done a terrific job’ and by showing goodwill and putting events on
     we have public support. The AGM will provide an ideal opportunity to re-iterate
     our aims, as in the Constitution.
 
     AGREED: Secretary to write to Cllr. Emlyn Dole to re-iterate our aims and
     arrange for the Officers of the association to meet with the Town Clerk. 
 
7. Correspondence
 
  • Secretary read out the email sent by Adam Holding and Fiona Hillier, tendering their resignations from the committee and then read out the reply to them.
 
 8. Any other relevant business.
 
  • Fred Hughes thanked those who supported the ‘Friends of the Museum’s’ tea party, last Saturday
 
Meeting closed at 7.00pm
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PHA COMMITTEE MEETING - 9th May 2017

9/5/2017

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TUESDAY, 9TH MAY 2017 AT 6PM IN CCC TOWN HALL, LLANELLI
PRESENT: Gareth Morris (Chairperson), Rev. Eldon Phillips (Vice-Chairperson), Jane Rosser (Secretary), David Bannister, Fred Hughes, Alison Jenkins, Liz Purcell, Susanne Thomas, Philip Thomas.
 
 1. Apologies for absence
      Cllr. Pam Edmunds, Anastasia Griffiths, Fiona Hillier, Adam Holding, Pat Jones,
     Peter Jones.
    
 2. Minutes of the Committee Meeting held on 14th March 2017
 
     These were accepted as an accurate record.
 
 3. Matters arising from these minutes
 
The Rainscape group has awarded a grant of £500 towards our project with Old Road School. Secretary and David Bannister will need to sign a letter agreeing to the terms of use of the money. CCC has not yet submitted their planning application for a car park in Parc Howard, but this is imminent CCC has extended the deadline for expressions of interest, for use of the ground floor of the Mansion House, to 15th May 2017                      
 4.  Officers’ Reports
 
    Chair 
 
There is no further news regarding the Council’s Masterplan. A petition has been started, regarding this, by Pat Jones. As a member of the PHA Committee she contacted the Chair to ask permission to organise this. The Chair could not give his permission as this is not a PHA petition; rather it has been started in her capacity as a member of the public. A copy has been requested for the Secretary and Chair, just so that the Association has knowledge of the detail in it. To date, this has not been forthcoming. The Chair explained that if any member of the committee is questioned about this petition, our stance is that it is not a PHA petition. It has been organised by two members of the public.  
    Secretary
 
The Easter event was a great success, again. Feedback has been received from the public regarding the variety of chocolate prizes for the Children’s quiz. There were also requests to change from a quiz to another activity for children. Several people thought the cost of refreshments was expensive and that the cups for tea/coffee were very small for the price charged. AGREED: to ensure that all children receive the same prize and to consider an alternative activity for next year, possibly along the lines of activities available in WWT Llanelli such as hunting for clues in various locations. We will trial disposable cups in the next event and revert to the original charges for refreshments. A cheque for £25 has been received from the Town Mayor following his attendance at the Easter event CCC has extended the deadline for expressions of interest for managing activities on the ground floor of the Mansion House to 15th May 2017 Secretary has spoken to an officer from the Heritage Lottery Fund regarding the Bandstand. She is willing to meet with the Council to consider its’ renovation. Secretary left a voicemail for Jonathan Fearn regarding this. Summer Event: Secretary has begun the organisation. The organising group will meet when necessary. Michael Portillo will be filming in the Parc as part of his programme, ‘Great Train Journeys.’ The focus of the programme will be the ‘Llanelli Riots.’   We await the list of ex-officios from Llanelli Town Council, following the recent local elections  
     Treasurer
 
Financial report tabled. Treasurer will look into an account paying interest for the money ring-fenced for the Bandstand renovation   
     Associate Members and Business Sponsors’ Secretary  
 
Three further donations have been received. The Webmaster has an up-to-date list of 22 Associate Members to publicise on our website, in order to recognise their support.       
 
 5. Events 2016-17
 
Plant and Book Fayre: There will be three plant stalls, including ours. David and Alison will run the PHA stall. Lyn will run the book stall. Susanne and Jane will deal with refreshments. Committee to provide cakes. AGREED: to charge £2 for tea/coffee and cake and £1 for children.  
 
 6. Update on CCC’s Masterplan   
 
There is no further information to add to what has already been reported and discussed  
       
 7. Agenda for the next Open Meeting: Saturday, 3rd June 2017 at 2.15pm in the
     Mansion House.
 
No additional items suggested  
 
 8. Any other relevant business.
 
AGREED: As the Carmarthen Brass Band will be playing in the Summer event, as the sole musical activity, the Secretary will contact Radio Tircoed to inform them that we will not be able to accommodate them. Two guided tours will take place in June. One for a group from Pembroke on Frday, 9th June and the other for Fishguard W.I. on Wednesday, 14th June . Philip will organise. Philip is giving a talk on Parc Howard to the Llanelli Probus group on Thursday, 15th June.  
 
Meeting closed at 6.58pm

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PHA Committee Meeting - 11th April 2017

11/4/2017

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​PARC HOWARD ASSOCIATION COMMITTEE MEETING
 
TUESDAY, 11TH APRIL 2017 AT 6PM IN CCC TOWN HALL, LLANELLI
PRESENT: Gareth Morris (Chairperson), Rev. Eldon Phillips (Vice-Chairperson), Jane Rosser (Secretary), David Bannister,  Fiona Hillier, Adam Holding, Fred Hughes, Alison Jenkins, Cllr. John Jenkins, Joan Smith, Susanne Thomas.
 
 1. Apologies for absence
       Cllr. Pam Edmunds, Anastasia Griffiths, Pat Jones, Peter Jones, Liz Purcell,
     Philip Thomas.
    
 2. Minutes of the Committee Meeting held on 14th March 2017
 
     These were accepted as an accurate record.
 
 3. Matters arising from these minutes
 
The Rainscape group has met but no decision has been made, as yet, in relation to the allocation of grants A quote has been received for the manufacture of noticeboards however, it is quite expensive compared to other companies. David Bannister and Secretary to re-consider this matter. Susanne Thomas was thanked for her excellent work in organising a very successful Fashion Show. One person commented that it was the best afternoon that she’d had in a long time.                      
 4.  Officers’ Reports
 
    Chair 
 
The Fashion Show was very enjoyable. The Chair sat next to Cllr. Emlyn Dole and there was some discussion on the Council’s  Masterplan for the Parc. Although no specific fine details have been outlined, as yet, the plan seems to be the same as the one put forward three years ago. As an Association, we must act in line with the aims in our Constitution, however, members are free to express their opinion on an individual basis. The planning application for the car park will be submitted just before the local elections. There will be a 3-4 week period for consultation. This would be the time for a public meeting with the Leader, organised by the local M.P. and A.M.      
    Secretary
 
The organisation of the Fashion Show, through Susanne Thomas and Liz Purcell, is ‘in hand’ David Bannister has now received a quote for the noticeboards. It is more expensive than others which have been sourced, so this will be re-considered. 9 craft stalls have been booked for the Summer Family Day. We are limited to this number in case of inclement weather and re-location indoors. Secretary and Liz Purcell met with Morrigan Mason, at her request, to discuss refreshments for the Forest Schools event. During the meeting she raised other matters relating to the Parc, for discussion. An email sent by Morrigan Mason, following the meeting contained information and decisions that did not give a true reflection of the discussion. Morrigan Mason has re-sent the email with amendments. Secretary and Alison Jenkins visited the Tesco Store in Trostre to meet their Community Champion, Lisa Lewis. She has donated Easter eggs, chocolate and biscuits for our Easter event.  
     Treasurer
 
Financial report tabled. A profit of £888-95 was made from the Fashion Show   
     Associate Members and Business Sponsors’ Secretary  
 
Two further donations have been received A list of Business Sponsors has been prepared for the Webmaster to post on the website          
 
 5. Events 2016-17
 
Easter: all ‘in hand’. Secretary will look into costumes of ‘Disney’ characters. We have bunting. Suggested costs for tea/coffee/squash and cake for adults - £2.50; squash and cake for children - £1. Plant and Book Fayre: Poster will be ready soon. We have one additional stall attending, so far.  
 6. Update on CCC’s Masterplan   
 
There is no further information to add to what has already been reported. Aimee Thomas, a local person, studying at the University of South Wales, has produced a video on Parc Howard and the current situation, as part of her degree assessment. Concerns were raised regarding comments made by Cllr. Meryl Gravell in the video, regarding the reason for the failure of the last HLF bid. Official feedback sent to the Secretary of PHA regarding the reasons for its’ failure, at the time, does not include the reason given by Cllr. Gravell.        
 7. Correspondence
 
Two letters of invitation from the Town Mayor, to functions he is hosting, were read out  
 
 8. Any other relevant business.
 
The Chair read out Council Tax information for 2017/8. All parks in Llanelli, except Parc Howard, have been taken over by Llanelli Town Council under the asset transfer process. Ken Skates A.M. and Cabinet Secretary for Economy and Infrastructure, has announced an additional £24m for tourism in Wales today. There is a need for more informed thinking in relation to attractions in Llanelli. The Goods Shed project will showcase the industrial history of Llanelli. This, together with Llanelly House, Parc Howard and the Parish Church should all be working together.  
 
 
 
Meeting closed at 7.09pm

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​Parc Howard Association Committee Meeting - 14th March 2017

14/3/2017

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​Parc Howard Association Committee Meeting on
Tuesday 14th March at 6pm in CCC Town Hall, Llanelli
 
Present: Gareth Morris (Chairperson), Rev. Eldon Phillips (Vice-Chairperson), Philip Thomas (Treasurer), Alison Jenkins, Fred Hughes, Pat Jones, Peter Jones, Suzanne Thomas, Anastasia Griffiths, David Bannister.
Apologies for absence: Jane Rosser, Liz Purcell, Pam Edmunds, Margaret Gimblett, Adam Holding and Fiona Hillier.
The minutes were taken by Alison Jenkins, (Assistant Secretary) in the absence of the Secretary.
Minutes of the meeting held on 14th February were accepted as an accurate record.
 
Secretary’s report was read;
The council were contacted for an an update on their plans; they advised that;
An advert for interest in the catering for Mansion House weddings / conferences will be out by the end of March.
Planning application for car parking will be in place by April.
The space net will be moved from its current location.
Nia Griffith has contacted Emlyn Dole about a public meeting. He stated that any public consultation would firstly be around any planning applications that were needed. He would be happy to arrange a meeting at that point
Tree Planting
Thank you to everyone involved. The day was a great success, the children were really interested and the trees were all planted. Additional thanks to David and to Liz for organizing this with Old Road School. Both the Llanelli Star and the Herald sent reporters.
The Rainscape panel has not yet met, so we are still awaiting news of any possible funding.
Notice boards for the Parc. No response from Gwyn Phillips as yet.
 
 
Fashion Show
Tickets are starting to sell. A request was made for donations for raffle prizes, to be delivered to Susanne please. The invitations to guests have been sent. Posters are up on the Parc gates.
 
Easter Event;
The children’s illustrator has confirmed that she will be attending. Adam and Fiona are in charge of the catering and cake decorating. We have 5 craft stalls confirmed. Everyone needed to turn up on the day, Phillip will help Margaret with the quiz.
Summer Event;
So far 9 craft stalls have been booked for the day. This is the maximum number that could be accommodated inside if the weather is bad. We may be able to extend this when we know what the forecast is likely to be. Agreed: that all the entertainment providers should have public liability insurance of their own and that we should request a copy of this, prior to the day, for our own records.
Treasurer’s Report;
Financial report was given. Phillip has asked to stand down as our treasurer due to work commitments. Anyone interested in this post to let him know. It was agreed that an amount would be put into a separate account and ring fenced for the Bandstand Restoration, leaving us with a working balance.
Correspondence;
None
No other relevant business raised and the meeting closed at 7:15pm
  

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​PARC HOWARD ASSOCIATION COMMITTEE MEETING - 14th February 2017

14/2/2017

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​PARC HOWARD ASSOCIATION COMMITTEE MEETING
 
TUESDAY, 14TH FEBRUARY 2017 AT 6PM IN CCC TOWN HALL, LLANELLI
PRESENT: Gareth Morris (Chairperson), Rev. Eldon Phillips (Vice-Chairperson), Jane Rosser (Secretary), David Bannister, Anastasia Griffiths, Fiona Hillier, Adam Holding, Fred Hughes, Alison Jenkins, Pat Jones, Peter Jones, Liz Purcell, Joan Smith, Susanne Thomas.
 
 1. Apologies for absence
       Cllr. Pam Edmunds, Philip Thomas
 
A minute’s silence was held as a mark of respect for Cllr Chris Reed. The Secretary has sent a sympathy card, to Mrs Carol Reed, on behalf of the Association.
      
  2. Minutes of the Committee Meeting held on 10th January 2017
 
     These were accepted as an accurate record.
 
  3. Matters arising from these minutes
 
The meeting with Morrigan Mason and Jane Davies had been very positive The Forest Schools’ event will take place on Good Friday, 14th April 2017                    
 4.  Officers’ Reports
 
    Chair 
Nothing to report  
    Secretary
Easter Event planning meeting will be held tomorrow, at 11am, in the Mansion House 322,457 signatures had been received by 38 degrees in relation to the ‘Saving Parks’ in Great Britain petition. This will now be debated by Parliament.  
     Treasurer
Financial report tabled   
     Associate Members and Business Sponsors’ Secretary  
 
We have 8 additional Associate Members 18 people have donated a total of £315 Sponsors will be added to the website     
        
 
     
 
 5. Events 2016-17
 
Fashion Show (5/4/17):  Susanne Thomas gave an update on the planning. Mossies’ will provide 10% discount on any purchases. Tickets are now available. Coleg Sir Gar have expressed an interest in taking part. AGREED: This can be considered for a future event.  
 6. Open Meeting:28/01/17. Discussion on the views expressed by the public.   
 
Members of the public need questions answered, that the Association cannot answer. There have been requests for a public meeting. AGREED: Comments from the public can only be addressed by Council members. The locally elected representatives, Nia Griffith, M.P. and Lee Waters, A.M., to be informed of the public’s request.        
 7. Correspondence
 
None  
 8. Any other relevant business.
 
Volunteers are required for the tree planting with Old Road school on 8th March 2017  
 
 
 
Meeting closed at 7.25pm

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​PARC HOWARD ASSOCIATION COMMITTEE MEETING - 10th January 2017

10/1/2017

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​PARC HOWARD ASSOCIATION COMMITTEE MEETING
 
TUESDAY, 10TH JANUARY 2017 AT 6PM IN CCC TOWN HALL, LLANELLI
PRESENT: Gareth Morris (Chairperson), Rev. Eldon Phillips (Vice-Chairperson), Jane Rosser (Secretary), Philip Thomas (Treasurer), David Bannister, Fred Hughes, Margaret Gimblett, Alison Jenkins, Liz Purcell, Joan Smith, Susanne Thomas.
 
 1. Apologies for absence
       Cllr. Pam Edmunds, Anastasia Griffiths, Fiona Hillier,  Adam Holding, Cllr John
     Jenkins, Pat Jones, Peter Jones, Cllr Jan Williams.
      
  2. Minutes of the Committee Meeting held on 13th December 2016
 
     These were accepted as an accurate record.
 
  3. Matters arising from these minutes
 
Associate Members’ Secretary has sent a letter to John Lloyd, following his £25 donation. Secretary has organised a meeting for officers to meet Morrigan Mason on Thursday, 19th January at 11am in the Mansion House. Representatives of Carmarthen Heritage group will also attend.                     
 
 4. Rainscape Community Fund: Grant Bid
     
Following a meeting involving the Secretary, Alison Jenkins and David and Lynn Bannister, a bid has been submitted to Dwr Cymru, for a grant of £1000 under the heading, ‘Old Road School Rainscape and Biodiversity Project’. David Bannister and Liz Purcell are liaising with the school on this. Forest Schools-Liz Purcell has received communication from Peni. A visit to the Parc during February half-term week is being planned for U-7s accompanied by adults and older children, unaccompanied. There will not be a charge but it will have to be ‘ticketed’ to control numbers. It is hoped that Gavin Evans will organise this. A risk assessment will be needed. AGREED: Secretary to contact Morrigan Mason to raise awareness of this.   Easter Event -consider inviting Peni to provide an activity with trees, in the Parc. This could tie in with the Woodland Trusts ‘Branch of Tree Charter’ where the branch of a tree in the Parc can be ‘dressed’.  
 5. Officers’ Reports
 
 
    Chair 
Nothing to report  
 
 
    Secretary
A ‘thank you’ card has been sent to the landlords of the Colliers Arms in Furnace who donated £575 to PHA from the meat raffle held with customers, each week and to John Lloyd for his donation of £25. The next joint meeting, (6th), convened by the Leader of CCC is being held on, Friday 20/01/17 at 1.30pm in the Town Hall. AGREED: To convene an Open Meeting to feed back to the public on 28th January 2017 at 2.15pm in the Mansion House.  
 
     Treasurer
Financial report tabled  Need to consider using funds towards new noticeboards. David Bannister has sourced some designs on the internet. AGREED: Secretary to contact George Parker to pursue finding a local carpenter/joiner for further prices. Need to contact Paul Brookfield regarding his donation towards the ‘Bandstand Fund’. AGREED: Secretary and Liz Purcell to pursue.  
  
     Associate Members and Business Sponsors’ Secretary  
 
An email was sent to Associate Members, at the beginning of December, with dates of events for 2017 and inviting membership renewal. Only nine replies to date, so A/M Secretary sent a reminder out yesterday.                  
 
 7. Events 2016-17
 
Fashion Show (5/4/17):  Susanne Thomas gave an update on the planning. Melanie from ‘Mossies’ will provide the clothes and the hats and fascinators will be from ‘Victoria Pearce Hats’. They will supply their own models. Aim: to have tickets and posters ready by the next committee meeting. Susanne Thomas will contact ‘women’s  groups’ to publicise. Music will play, in the background and a light afternoon tea will be included in the ticket price of £15. There will be a raffle, as well. Easter event: Secretary, Margaret Gimblett, Adam Holding, Fiona Hillier , Alison Jenkins, Philip Thomas and Susanne Thomas, to be involved in the organisation. Plant Fayre: David Bannister and Alison Jenkins to organise, with other committee members.  Summer event: Secretary to organise with David Bannister, Pam Edmunds,  Fred Hughes, Margaret Gimblett and Susanne Thomas. Cost of craft tables agreed at £25.  
   
       
 7. Correspondence
 
A letter has been received from Cllr Bill Thomas, Town Mayor, with a donation of £25 in lieu of the craft and book fayre An email has been received from Llanelli Rural Council, on behalf of the Rural Chairperson, Cllr Stephen Donoghue, with a BACS donation of £20 in lieu of the craft and book fayre A notelet received from Mr Alun and Mrs Margaret Bowen-Thomas was read out. AGREED: Secretary to send a ‘thank you’ note. Secretary has sent a bouquet of flowers to Andrea, the accountant from Bevan, Buckland and Co. in Swansea to thank her for auditing the Association’s accounts, free of charge    
 8. Any other relevant business.
 
None  
 
 
 
Meeting closed at 7.25pm

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Parc Howard Association Committee Meeting - 13th December 2016

13/12/2016

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PARC HOWARD ASSOCIATION COMMITTEE MEETING
 
TUESDAY, 13TH DECEMBER 2016 AT 6PM IN CCC TOWN HALL, LLANELLI
PRESENT: Rev. Eldon Phillips (Vice-Chairperson, in the Chair), Jane Rosser (Secretary), Philip Thomas (Treasurer), David Bannister, Fiona Hillier, Adam Holding, Alison Jenkins, Liz Purcell, Joan Smith, Susanne Thomas.
 
 1. Apologies for absence
      Margaret Gimblett, Cllr John Jenkins, Pat Jones, Peter Jones, Gareth Morris
    (Chair),
      
  2. Minutes of the Committee Meeting held on 8th November 2016
 
     These were accepted as an accurate record.
 
  3.  Matters arising from these minutes
 
  • Matters Arising: AGREED:  To invite Morrigan Mason, the newly appointed Museums’ Manager for CCC, to a committee meeting, following an initial meeting with PHA Officers .
  • Craft Fayre: Joan Smith was thanked for her sterling contribution to the Fayre. The sale of her knitted dolls had raised £75
  • Jonathan Fearn’s letter to residents, regarding work being undertaken in the Parc, has been placed on the PHA noticeboard
  • Parc Tours will be mentioned in the Officers’ meeting with Morrigan Mason
                        
     
     4. Tree planting with Old Road School
         
  • David Bannister, Secretary and Alison Jenkins had met with Paul Murray, (Parks Manager, CCC), to discuss work that the volunteers could undertake in the Parc. It was agreed to, remove the conifers in front of the Mansion House; plant the 70 saplings donated by the Woodland Trust in partnership with Old Road School; apply through the Rainscape initiative for a grant to support the tree planting; continue with pruning in specific areas; look into purchasing new noticeboard for the entrances to the Parc. The Chair commented on the fact that this work was a good example of co-operation between different groups of people.
     
     5. Rainscape Project
     
        Councillor Bill Thomas contacted the Secretary with details of Dwr Cymru’s
        project to help alleviate flooding in Llanelli. We can apply for a grant of up to
        £1000 to support this. Secretary, David Bannister, Alison Jenkins and Lyn
        Bannister will  meet to discuss details of our bid.
     
     
     
     6. Officers’ Reports
       
        Secretary
  • The landlords of the Colliers Arms in Furnace had donated £575 to PHA from the meat raffle held with customers, each week. Secretary had visited the Colliers to receive the cheque and thanked Mandy and Geoff Peart for their kind donation to us.
  • An email received from a member of the public highlighted an accident involving a young child in the play area in the Parc. Secretary had passed this information on to Jonathan Fearn.
  • Secretary has had a very positive conversation with Morrigan Mason regarding the development of Parc Howard
  • The posting of the Open Meeting minutes on the PHA website was discussed. AGREED: They will be posted after consideration in the subsequent open Meeting.
  • Liz Purcell reported that she has now posted all PHA events on the Facebook page. Susanne Thomas will send details of the Fashion Show to Liz for communication. The photos on the website have been re-arranged and tagged with the event name and date.
  • Dates of meetings for the year have been emailed out. Membership Secretary will email out to Associate Members.
     
     
         Treasurer
  • Financial report tabled 
  • Need to consider registering as a Charity if we meet the criteria
  • Jonathan Fearn has suggested that we consider building up a pot of money to put towards the renovation of the Bandstand
  • Need to consider a deposit account to gain interest
  • Need to look into Paul Brookfield’s donation for the Bandstand
      
         Associate Members and Business Sponsors’ Secretary  
     
  • An email was been sent to Associate Members, at the beginning of December, with dates of events for 2017 and inviting membership renewal           
         
     
     7. Events 2016-17
     
  • Fashion Show (5/4/17): Susanne Thomas gave an update on the planning. Everything is ‘in - hand’. There will be a musical interlude whilst afternoon tea is served.
  • Easter event: same members, as last year, to organise with the addition of Adam Holding and Fiona Hillier.
  • Plant Fayre: David Bannister and Alison Jenkins to organise, with other committee members.
  • Summer event: Secretary to organise with other committee members
           
     7. Correspondence
     
  • A letter had been received from Mr John Lloyd, (Engineering Drawing Services), with a cheque for £25 as a donation in lieu of the Craft and Book Fayre
     
     8. Any other relevant business.
     
  • Liz Purcell gave an update on the Forest Schools’ project. She attended a workshop at Carmarthen Museum last Saturday. Liz will look into running this in Parc Howard. She is liaising with Gavin Evans from CCC to consider organising an event, in Parc Howard, during the half-term holiday in February. This could be a ticketed event at £1 per ticket. It could be advertised in Primary Schools and on our Facebook page.
  • The Woodland Trust is running a Tree Charter. They will pay for a member of staff from the Forest Schools project to support the decorating of a tree.
    AGREED: Liz Purcell to look into running both of these initiatives in Parc Howard. The tree decorating could be an activity in our Easter event for families.
      
     
     
     
     
    Meeting closed at 7.00pm
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Regarding the scheduled meeting - 3rd December 2016

28/11/2016

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The quarterly Parc Howard Association Open Meeting, scheduled for Saturday, 3rd December, will not take place. An additional Open Meeting was held in October, to update everyone on the outcome of the fifth joint meeting with the Leader of Carmarthenshire County Council. There is no further information regarding the Council's proposals for Parc Howard at the moment. As soon as there is, an Open Meeting will be convened
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Parc Howard Association Committee Meeting Minutes - November 8th 2016

8/11/2016

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PARC HOWARD ASSOCIATION COMMITTEE MEETING
 
TUESDAY, 8TH NOVEMBER 2016 AT 6PM IN CCC TOWN HALL, LLANELLI
PRESENT: Gareth Morris (Chairperson), Jane Rosser (Secretary), Philip Thomas (Treasurer), David Bannister, Margaret Gimblett, Anastasia Griffiths, Fiona Hillier, Adam Holding, Alison Jenkins, Cllr. John Jenkins, Liz Purcell, Joan Smith, Susanne Thomas.
 
 1. Apologies for absence
      Cllr. Pam Edmunds, Fred Hughes, Peter Jones, Pat Jones, Rev. Eldon Phillips,
     Cllr. Jan Williams.
 
  2. Minutes of the Committee Meeting held on 11th October 2016
 
     These were accepted as an accurate record.
 
  3.  Matters arising from these minutes
 
      Point 3: Morrigan Mason is the newly appointed Museums’ Manager for CCC.
                    
 
 4. Discussion of issues arising from the Open Meeting held on 15/10/16
     
  • The Chair felt that there had been a good discussion around the Council’s Masterplan and the work being carried out. We await the details of proposals for a car park and catering contract.
  • There is/ a discrepancy between some of the work being carried out on the children’s play area and the diagram in the Masterplan. The diagram may be an old version.
  • Following discussion amongst the officers of the Association, it had been agreed not to write a letter to the local Assembly Member, as discussed in the last committee meeting. Instead, officers arranged a meeting with the Leader and Jonathan Fearn and Ian Jones, at very short notice, to discuss certain issues around the Masterplan. This was a positive meeting. It is important that we work with the Council and inform them of public opinion.
     
     5. Officers’ Reports
       
        Secretary
  • Met with Alison Jenkins who has taken over responsibility for Associate Membership and Business Sponsorship. Alison will be emailing Associate Members, early in December, regarding membership renewal.
  • Reminder of the Friends’ of the Museum’s Carol Singing event on Sunday, 11th December at 2pm in the Mansion House. Tickets are £5 and available from Fred Hughes, Eldon Phillips and Pam Edmunds.
     
     
     
         Treasurer
  • Financial report tabled            
         
     
     6. Events 2016-17
     
  • An update was given on the Craft and Book Fayre on Saturday, 19th November, between 11am and 3pm. There are nine craft stalls. If the weather is good the refreshments could be outside. Books can be taken into the Mansion House in the week leading up to the event. Setting up will take place at 2pm on Friday, 18th November. Some crafters will be present also.
  • Fashion Show (5/4/17): Mossies is supporting with this. Tickets will be £15 to include the afternoon tea at £8. Susanne Thomas will arrange for 200 tickets to be printed.
  • Summer Event (23/8/17): Radio Tircoed will be joining us to broadcast live
           
     7. Correspondence
     
  • Jonathan Fearn has sent a letter to residents around the Parc regarding work on the children’s play area. This was read out and the Secretary will place a copy on the Parc noticeboard.
     
     8. Any other relevant business.
     
  • Philip Thomas gave an update on Parc Tours. On 19/10/16 a group of 35 OAPs from Wolfcastle were taken on a tour with Alison Jenkins, Susanne Thomas and Philip Thomas. They were provided with refreshments on arrival; they enjoyed their visit so much that they are planning a return visit. The Chair thanked the tour guides for their work and for the publicity that the tours bring to the Parc.
  • On Saturday, 26th November, between 11am and 1pm, Philip Thomas will be signing copies of his book on Parc Howard in Llanelli Library
     
     
     
     
    Meeting closed at 7.00pm
ere to edit.
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October 11th, 2016

11/10/2016

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PARC HOWARD ASSOCIATION COMMITTEE MEETING
 
TUESDAY, 11TH OCTOBER 2016 AT 6PM IN CCC TOWN HALL, LLANELLI
PRESENT: Gareth Morris (Chairperson), Rev. Eldon Phillips (Vice-Chair), Jane Rosser (Secretary), Philip Thomas (Treasurer), David Bannister, Margaret Gimblett, Anastasia Griffiths, Fiona Hillier, Adam Holding, Fred Hughes, Alison Jenkins, Pat Jones, Peter Jones, Cllr. Bill Thomas, Cllr. Clive Thomas.
 
 1. Apologies for absence
       Cllr. John Jenkins, Cllr Shahana Najmi, Susanne Thomas, Cllr Jan Wiliams.
 
  2. Minutes of the Committee Meeting held on 13th September 2016
 
     These were accepted as an accurate record.
 
  3.  Matters arising from these minutes
 
     Point 3: Liz Purcell has agreed to be Webmaster
     Point 5: Secretary has emailed Paul Murray to pursue our support for financing
                  aspects of the Parc.
     Point 7: LTC meeting. Cllr. Bill Thomas raised the matter of CCC’s Masterplan for
                  Parc Howard and spoke at length on the matter. In view of his concerns
                  regarding how this was being managed, he suggested that the
                  Association write to the local Assembly Member regarding the matter.
                  The Chair suggested a meeting with the Leader, Cllr. Emlyn Dole, to
                 ‘clear the air’. Cllr. Clive Thomas expressed his concerns about how CCC
                  was proceeding with the Masterplan. Other views expressed were that,
                  we should exercise care with this matter, as the Parc Howard Association
                  is a voluntary group which works to support the Parc in a constructive
                  way and not a pressure group. 
                  Cllr. Bill Thomas suggested scrutinising the Masterplan document from
                  the Council’s Executive Board meeting on 26th July 2016, pulling out the
                  relevant points with legal support to do this. He will photocopy it tomorrow
                  and send it to the Secretary.
      Point 8: Secretary has spoken to a member of staff in the Mansion House
                  regarding re-establishing the sale of the PHA Centenary Book. Advised
                  that Mansion House staff are not allowed to accept money for such
                  books. This is contrary to the policy for selling Philip Thomas’ book,
                  where CCC sells them and PHA invoices for payment.
                  AGREED: Secretary to pursue this through the newly appointed
                  Museum Manager.
           
 
 4. Feedback from the Leader’s 5th joint meeting, regarding the Masterplan for
     Parc Howard
    
      The Leader made the following points:-
 
  • People are ‘playing politics’ with this. Parc Howard is too important to be used as a ‘political football’. There will not be a public meeting held on the matter.
  • The Council had not ‘done their homework’ regarding the construction of the older children’s play area. Drawings are being prepared for submission for planning consent.
  • There will not be full public consultation on matters discussed to date; the four representatives, from each body, are representing the public
  • There had been a meeting with CADW last week regarding the siting of a car park and the children’s play area. The car park will require planning permission. There are two proposed sites, which will be taken to the next joint meeting.
  • The designs for the children’s play areas are in compliance with British Standards
  • With regards to the future of the museum in the Parc, Llanelli needs a museum. The Leader is very excited about the Heritage 6 initiative.
  • A new Museums’ Manager has been appointed for the county and this person will attend the next joint meeting
  • The ground floor and rear of the Mansion House will be used for commercial purposes and there will be a need to make better use of the first floor as a museum
  • There will be a need to upgrade the lift and market the museum
  • The property lease transaction for the commercial use of the museum and the number of car parking places will be brought to the next joint meeting
  • The Leader denied the comments reported in the press, relating to what he had said to local Parc residents. He emphasised the need for the Masterplan to work, or the Parc land could be in jeopardy
     
     5. Update on guided tours and details of the forthcoming tour.
     
  • Gavin Evans, CCC’s Museum Curator, is fully supportive of the tours and very pleased with them
  • 20 visitors have been on the tours, to date
  • The guide team consists of, History-Philip Thomas; Gardens-David Bannister; Museum-Fred Hughes
  • People have been fascinated by the history and what the Parc has to offer
  • On 19th October, twenty five to thirty OAPs from Wolfscastle will visit for a tour. Philip Thomas, Suzanne Thomas and Alison Jenkins will act as guides. The tour will last one and a half hours and following this the visitors will travel to Llanelly House.
  • Philip Thomas thanked the team for their support with the tours
     
     6. Officers’ Reports
     
        Chair
  • Last year was a good year for PHA. We are now having to deal with issues relating to the Parc’s development. The Chair hopes that we won’t have to go back to the days of the ‘5000 signature petition’.
       
        Secretary
  • Details of the Open Meeting, on 15th October, will be in the press and placed on the website
  • Working on organisation of the Craft and Book Fayre
  • MacMillan Rocks Llanelli Concert is being arranged by Rev. Eldon Phillips on 4th November at Parc Y Scarlets. Flyer tabled.
  • Alison Jenkins will take over responsibility for Associate Membership and Business Sponsorship
  • Liz Purcell will take over as Webmaster
     
         Treasurer
  • Financial report tabled            
         
     
     7. Events 2016-17
     
  • Programme and committee members responsible have already been agreed
  • Craft and Book Fayre: 8 stalls plus Joan Smith’s; £15 per table; poster for publicity has been produced and the event has been placed in the press and is on our website and Facebook page; Fiona and Adam will organise the refreshments; Philip will organise the ‘floats’; books can be given to the Secretary or dropped off in the Mansion House in the week beforehand, from Tuesday; Committee Members will ‘set up’ on Friday, 18th November at 2pm.
      
           
     
     8. Correspondence
     
  • An email has been sent to the Leader of CCC with dates of our events for this year. Jonathan Fearn, Ian Jones, Paul Murray and Gavin Evans were copied in.
     
     
     
    Meeting closed at 7.30pm
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Minutes from Parc Howard Association Committee Meeting - 13th September 2016

13/9/2016

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PARC HOWARD ASSOCIATION COMMITTEE MEETING
 
TUESDAY, 13TH SEPTEMBER 2016 AT 6PM IN CCC TOWN HALL, LLANELLI
PRESENT: Gareth Morris (Chairperson), Jane Rosser (Secretary), Philip Thomas (Treasurer), David Bannister, Margaret Gimblett, Fiona Hillier, Adam Holding, Alison Jenkins, Pat Jones, Peter Jones, Joan Smith, Susanne Thomas.
 1. Apologies for absence
       
      John Jenkins, Eldon Phillips, Liz Purcell, Lee Waters.
 
  2. Consideration of the Committee structure for 2016/17
 
     Philip Thomas presented a proposed structure based on discussion between the
     Association’s Officers.
     AGREED: To accept the proposed structure
    
 3. Election of Officers
 
    Chairperson: Gareth Morris
    Vice-Chair: Eldon Phillips
    Secretary: Jane Rosser
    Treasurer: Philip Thomas
    Membership Secretary/Assistant Secretary: Alison Jenkins
    Webmaster: Liz Purcell (Secretary to confirm)  
    
 4. Minutes of the meetings held on 12th July and 2nd August 2016.
 
     These were accepted as an accurate record.

5. Matters arising

  • Suggestions for using some of the money raised this year: new noticeboards; removing the plants in front of the Mansion House’s main entrance to enhance the ‘vista’; re-gild the writing on the memorial stone and the date on the Parc gates; signage outside the Parc to indicate the presence of the Parc and Museum.
        AGREED: Secretary to pursue this through Paul Murray.
     
    6. Issues arising from the AGM and Open Meeting

  • The situation regarding a nomination received for being committee member was discussed. It was felt that the person concerned should have been present at the AGM to answer the questions being asked by members of the public.AGREED: The Association has sufficient committee members at the moment and if he wishes to become a committee member, he should re-submit a nomination, next year. Secretary to inform him of this.
  • In the Open Meeting, a suggestion was made that a public meeting be held in town to discuss the Leader’s proposals for the Parc. There are still concerns that the Council will ‘sell-off’ part of/the whole Parc.
    AGREED: The four PHA representatives should attend the Leader’s 5th joint meeting, next Monday, 26th September before entering into a public meeting.
     
     
    7. Correspondence

  • An email has been received from Nia Griffiths regarding arrangements for the CCC planning meeting for retrospective planning application in relation the children’s play area
    AGREED: Philip Thomas and Pat Jones to be involved.
  • An email has been received from Cllr. John Jenkins requesting that a PHA representative join a community action group looking at applying for a grant to support highway safety measures in Old Road
    AGREED: Margaret Gimblett to act as the PHA representative.
  • All Committee members have been invited to attend a meeting with Llanelli Town Council, on Monday 26th September at 6pm, to discuss the letter sent from PHA regarding the CCC Masterplan work being undertaken in the Parc
  • The 5th joint meeting with the Leader of CCC will take place on, Monday, 26th September at 10am in CCC Town Hall, in Llanelli
           
     
    8. AORB
       
  • The co-option of a member of the public, suggested by a Committee Member, was discussed, together with a late nomination received for a Committee Member, prior to the AGM
    AGREED: Not to proceed with these.
  • Treasurer’s report was tabled. Guided Tours of Parc Howard have begun and there has been excellent feedback from the public
  • Philip Thomas’ book is being sold in the Mansion House (as well as other outlets). There is a new official in charge of finances for the Museum and there is a new approach which focuses on making money. PHA Centenary Book is not being sold any longer. They have been removed from sale in the Mansion House.
    AGREED: Secretary to look into this.
     
     
     
     
     
     
    Meeting closed at 7.15pm
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TUESDAY, 2nd AUGUST 2016 AT 6PM IN CCC TOWN HALL, LLANELLI

2/8/2016

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​PARC HOWARD ASSOCIATION COMMITTEE MEETING
 
PRESENT: Gareth Morris (Chairperson), Colin Jones (Vice-Chairperson), Jane Rosser (Secretary), Philip Thomas (Treasurer), David Bannister, Margaret Gimblett, Nia Griffith M.P., Alison Jenkins, Jane Jones (webmaster), Joan Smith, Susanne Thomas, Liz Thorne (Observer), Lee Waters A.M.
 
 1. Apologies for absence
       Chris Beer, Huw Davie, Fred Hughes, Pat Morris, Shahana Najmi, Eldon Phillips,
     Bill Thomas, Clive Thomas.
 
     N.B. The meeting was an additional one to the annual calendar of meetings
     and was convened to discuss matters pertaining to the work being
     undertaken in Parc Howard, by Carmarthenshire County Council.
 
  2. Letter received from Cllr. Emlyn Dole
 
     The letter received, in reply to the Committee’s letter of 18th June 2016 was read
     out by the Secretary and various points were raised by Committee Members.

  • There was no discussion/consultation on the upgrading of the children’s play areas in the Leader’s joint meetings. The plans were presented as a ‘fait accompli’ in the fourth and last meeting.
  • It is pleasing that the Council is spending money in the Parc however, were any children consulted on what they wanted in their play areas?
  • It appears that there was no discussion/consultation with local residents, a number of whom are unhappy about this
  • The work on the area adjacent to the Gorsedd Stones is now on hold as the Council are applying for retrospective planning permission
  • Local residents are questioning what we as an Association are doing about this. Comments have been posted on the PHA Facebook page. It must be remembered that the Parc belongs to the Council and not Parc Howard Association (PHA).
  • Llanelli Town Council (LTC), has asked for its’ name to to be taken out of reports relating to the ‘Masterplan’ as it has not agreed to any specific details.
  • The same applies to PHA. Representatives attending the joint meetings have only agreed to general principles and not specific details.
  • Lee Waters A.M. for Llanelli met with the Leader recently. He expressed his gratitude to the Council for taking an interest in Parc Howard. It is important to take people with you.
  • The issue of a proposed car park was raised. Where is it sited and when will there be public consultation on this? 
  • It was felt that the Council could be using social media to consult with the public and especially children with regard to what they wanted in the Parc. This has worked well in other Council areas. 
  • The best deal for the Parc is important
  • Some public perception is that PHA has agreed to the Masterplan, together with all the minute details. This is not the case. We have only agreed to general principles and await the finer details.
  • Have old mine shafts been built on in the older children’s play area?
  • Have the shafts been filled in?
  • Potential problems with ant-social behaviour were raised
  • Some residents are considering taking legal action against the Council
 
AGREED: To write to the Editors of the Llanelli Star and Herald to outline our position, as an Association, in relation to the work being carried out in Parc Howard and that proposed. To write to Llanelli Town Council regarding the work in the Parc.
 
  
 3. Committee Roles for next year.
 
     The Chair thanked the Committee for their support this year. It had been an
     enjoyable year and everyone had worked well together. There were many special
     talents and gifts amongst members. As a former Captain of Llanelli Wanderers
     the Chair was pleased that we were a ‘good team’, with nobody bossing others
     around. The Parc remains in public ownership and we have been successful in
     ‘building bridges’ with the County Council. We will need an improved structure,
     next year and  be clear about ‘who is doing what’.
 
     There was discussion around communications and events, with a differing view
     proposed by two members. One was to have a Communications Officer, another,
     a Communication and Events Officer. We also need a Membership Secretary to
     manage the registration of the Associate Members and Business Sponsors.
 
     The Committee structure will be agreed, in the first Committee meeting, in
     September.
 
     The Webmaster stated that she will set up the Business Sponsor page in
     September. The issue of Mari Thomas’ support (Jeweller in Llandeilo), as a
     business listing was raised. Mari had donated funding in May and her business
     is still not listed on the PHA website. This needs to be done as a matter of
     urgency.
 
AGREED: Webmaster will post Mari Thomas’ listing, on the homepage, now, as an interim measure and not wait until September.
 
    
4. AOB

  • Vice-Chair will check the ‘Gorsedd Stones’ in the Parc tomorrow, to see if they are all present
 
 
Meeting ended at 7pm.      
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