Minutes of the Committee Meeting held on 9th October 2018 at Llanelli Town Hall
Present; Philip Thomas, Alison Jenkins, Eldon Phillips, Margaret Gimblett, Susanne Thomas, Fred Hughes, Philip Warlow, Lyn Bannister, David Bannister, Rob James and Liz Purcell.
1 Apologies from David Darkin, Helena Dunne and John Harvey.
2 Committee structure for 2018 / 2019
The posts of Chair, secretary, treasurer, events and web/communication officer were not contested, and the current holders were happy to continue.
There were two nominations for the post of vice chair, David Bannister and Rob James. A sealed ballot was taken and the votes were counted by Susanne and Fred. David had the majority of votes.
The minutes of the previous meeting were accepted, proposed by Eldon and seconded by Rob.
The AGM was held on Saturday 6th October at the Town Hall. There were no matters arising and no questions from the Open Meeting.
4 Treasurers Report was circulated, one small amendment was made and the report accepted. Proposed by Fred and seconded by David.
5 Philip expressed our condolences to the family of Barbara Willis, who passed away recently. Her work in publicising the Parc Howard Association and tireless campaigning will not be forgotten. It was suggested that we plant a tree with a plaque in the parc in remembrance of her, and this was passed unanimously. David has some trees that may be suitable and we will look to do this once an appropriate site has been cleared.
6 Collaboration Group Meeting
This was a positive meeting. Morrigan Mason at the museum, has commissioned plans to move the entrance into the museum through a refurbished café, there will need to be a feasibility study on this. Remedial work is needed to the roof and floor supports, which will be costly. Some discussion on the bandstand repairs, we were asked about any details we have on costings. We do have details, which include the original drawings and costings that were drawn up in 2011, which although now out of date would be a good starting point, the plans should still be valid. Agreed that secretary would contact Rebecca Samuel the architect to obtain permission to use these plans.
Philip reminded the meeting that we are able to make a contribution towards any repairs, also we can help with smaller costs such as new tennis nets, re-surfacing the paddling pool, repairing steps and providing benches in that area.
7 Gardening volunteers
The volunteers have cleared out one bed in front of the house. Wrenvale have quoted £150 for approx. 300 plants which would be needed to re plant this space. Agreed that we should go ahead with this , proposed by Philip and seconded by Rob.
David is meeting with Aarfon (Town Council ) who has a volunteer wanting to help out with the gardening.
Following the Collaboration Group meeting, David has been in touch with Total Plant Systems who will work out the quantity and cost of the special paint needed for the paddling pool. The Probation Service have been approached re making the steps to the pool safe. We would need to provide the materials, and preparatory work will be needed.
David has asked Aarfon to remove the hedge on the left-hand side of the mansion house, which is now overgrown with brambles and unsightly. This would be a good spot to plant the tree in memory of Barbara. It will require top soil, Rob suggested underplanting with spring bulbs which would look lovely.
Susanne has looked at hosting a Race-night early next year. Provisional date of22nd February suggested. Cost to hire the equipment would be £300, the amount of the bets would be split 50/50 between prizes and our funds. Tickets priced around £10 to include a meal with a percentage of the profit to us.
The Museum has confirmed we can hold our event on 3rd November between 1 and 4pm.Ideas are fancy dress, a pumpkin competition, stories and face painting with Halloween clues dotted around the parc. Agreed to write to Town and Rural chairs to attend.
We have been asked if we would like to have some Fairtrade Chocolate Eggs for our event, on condition we acknowledge the donation. Provisional date Easter Monday 22nd April.
A company that runs an It’s a Knockout Competition has asked to join the summer day. They charge us for the equipment etc and then we have to find and charge teams to recover our costs. Possibly 24th August which is a Saturday. The state of the field would have to be a consideration, need to find out what works are planned.
Provisional suggestions for our next Open Meeting is 6th April, AGM on 5th October.
Christmas Meal after our meeting on 11th December
Fred invited us to an informal event with the Friends of the Museum on Sunday 16th December at 2pm
Meeting closed at 7.30
Minutes of the Committee Meeting held on 11th September 2018 at Llanelli Town Hall
Present; Eldon Phillips, Alison Jenkins, Philip Thomas, David Bannister, Margaret Gimblett, Susanne Thomas, John Jenkins, David Darkin, Philip Warlow, Helena Dunne, Rob James
1 Apologies from; Fred Hughes, Liz Purcell and Anastasia Griffiths.
2 Minutes of the previous meeting were accepted, proposed by Margaret and seconded by Helena.
3 Matters arising;
Confirmed that our AGM is to be held at the Town Hall at 9.30 on Saturday 6th October. Our thanks to John for obtaining the venue.
4 Treasurers report was circulated and accepted, proposed by Rob and seconded by David. Many thanks go to Helena for agreeing to take over the role for the next year.
Thanks also to the Town Council for a donation of £25 towards the Family Fun Day.
5 Gardening volunteers
The new notice board has been received and will be put up as soon as possible, David will be liaising with the probation service who will be doing the work. It would be good to have a press release when the work is complete. Unfortunately, the Llanelli Star is not proving to be very efficient at publicizing local news.
The Rotary Club have contacted David stating that they have some money available that they would like to donate towards the cost of trees. Thought that this could be used for shrubs instead to balance up the boarders in front of the museum, as we already have trees in reserve to put in.
Susanne has thought that a Halloween Event would be good as it proved very successful last year. She will enquire if the museum is available around 27th October or 3rd November. She also thought about the possibility of a Race Night around February.
7 Parc Howard Collaboration Group
The next meeting is at the end of this month. The Bandstand will be on the agenda. The survey on the museum has been completed and the costings are in on the necessary works. Will feedback after the meeting.
8 Any other business
The AGM has been advertised on our website, and a notice to be put into the notice board at the Parc. There will be a strict adherence to the agenda.
Meeting closed at 7.15
Minutes of the PHA Committee Meeting held on 10th July 2018 at the Town Hall Llanelli
Present Philip Thomas, David Bannister, Alison Jenkins, Eldon Phillips, Margaret Gimblett, Susanne Thomas, Helena Dunne, Rob James, David Darkin, Anastasia Griffiths.
1 Apologies from Phillip Warlow, Liz Purcell, John Harvey and Fred Hughes
2 Minutes of the previous meeting were accepted, proposed by David and seconded by Margaret
3 Matters arising
4 Reports from officers
Treasurers Report was circulated and accepted, proposed bt Eldon and seconded by Susanne.
Secretary had nothing to report
5 Report from Gardening Volunteers
David informed that the Community Rehabilitation Group has re – laid and made good the loose slabs in the Memorial Garden, the materials were funded by the Town Council. David has noted that the Boer War monument has the same inscription as the one in the Town Park which has made it easier to identify the names inscribed. It may be possible to place a Perspex sheet over the inscription to prevent further erosion.
David has costed two sets of tennis court nets, and this will hopefully be discussed at the next Collaboration Group meeting, maybe they would consider help with re-surfacing ?
Notice boards, David has again costed these and they are expensive at approx. £1700, however it is felt that the current board is not adequate and it would be a worthwhile investment to replace it. This will be run past the Collaboration Group and hopefully the new one can be installed by the Summer Family Day. David will liaise with his team to see if this can be done.
Philip and Alison had a meeting with Delyth at the Town Council, she was very helpful and suggested that the team there can help us by providing high viz jackets and possibly stewards for the day. She suggested also that we apply for a grant of up to £300 that is available from the Town Council towards the running costs of the day.
The arrangements for the Family Day are progressing well and our thanks to Susanne who has co-ordinated most of this. Three crafters have confirmed they will be attending along with the Fire Brigade, Police, St Johns Ambulance and George Linsey. Also confirmed are Pick and Mix Circus, the Hive and Rugby Tots plus toastie van, burgers, ice cream, and bacon rolls and coffee. A Lucky Dip will replace the raffle.
An invite to be extended to the chair of the Rural Council, ( David Darkin is already attending as Town Mayor). No further invites as we are not in a position to offer any refreshments.
Suggested that we all go for a meal / curry after the day.
7 Collaboration Group
Nothing to report.
8 Any Other Business
A thank you to David Darkin for his invitation to attend an evening at the Town Council on 11th July.
It was decided that the AGM should be postponed to October as insufficient officers could attend in September. The 6th October was suggested, and an e-mail to be sent to Morrigan to see if the Museum can accommodate this.
The proposed revised constitution should go onto the web site prior to the meeting so the public have a chance to read and respond.
Meeting closed at 7.30. All meeting at the Thomas Arms for an end of year meal and to present Gareth with a picture of the Parc, as a thank you for all the work he put in as chair.
Minutes of the PHA Committee Meeting held on 12th June 2018 at Llanelli Town Hall
Present; Phillip Thomas, Alison Jenkins, David Bannister, Phillip Warlow, John Harvey, Anastasia Griffiths, Susanne Thomas, Margaret Gimblett, Liz Purcell, Fred Hughes.
1. Apologies from ; David Darkin,Pamela Edmunds and Eldon Phillips
2. Minutes of the previous meeting were accepted, proposed by Susanne and seconded by Liz.
3. Matters arising from these minutes
Phillip has set up GDPR for all our data. We are now fully compliant with the new regulations
4. Reports from officers
Treasurers Report was circulated and accepted, proposed by Margaret and seconded by Fred. We have our main working account and a separate savings account, primarily for the Bandstand. We have a healthy balance and ideas are invited on how we can spend this on items to improve the parc.
Phillip again mentioned that he does wish to step down as Treasurer, any volunteers please by the next meeting.
Secretary had no correspondence, however has received a £10 donation to put towards the Plant Fair proceeds.
5. Gardening Volunteers
The beds in front of the museum have been re-planted and are looking much improved. Aarfon Davies has agreed to give some funding towards paving in the Remembrance Garden as it is very uneven. The labour will be provided by the Probation Service. The Plant Sale went well considering the clash with the Royal Wedding, it raised over £90. Our thanks to David for organising this and for raising the majority of the plants
A date is needed for the AGM. September is proving difficult due to holidays and other personal commitments. Agreed to move this into October, but bear in mind that the meeting would have to be outside of the Museum’s opening times.
We have 4 stalls confirmed, but have recently had more requests for a space. Susanne has priced entertainment for a person on stilts with balloons. John Francis Estate Agents have indicated that they would like to contribute an amount which we could use towards this. Also confirmed, Llanelli Community Wind Band, The Hive drama group, George Lindsey for rides, ice cream and toastie vans and Sacha with tea coffee bacon/sausage baps. Philip has arranged a meeting with Delyth at the Town Council to see if we might be able to find some help with stewards on the day as we do not have sufficient manpower.
7. Collaboration Group Meeting in May
Phillip and Alison attended. The café, bandstand, splash pool, lighting and drainage of the main field were all discussed. Also discussed the There was a strong sense that a café was vital. A pop up café/van was discussed and there was agreement that this would be seen as appositive step. The next meeting is to be in July and we will feed back
8. Any other business
Liz pointed out that the tennis courts were very popular especially during the school holidays and suggested that we may help with the cost of replacing the nets and tidying up the courts. David agreed to look into the costs and bring details to our next meeting. Also mentioned the need for notice boards. The one we have is small and inadequate. These did prove to be quite costly the last time we looked into it, David will bring details.
Agreed to arrange a meal after our next meeting and to invite Gareth as a gesture of thanks for his contribution to the Association
Lastly, a very big congratulations to Fred on his marriage in May.
Meeting closed at 7.30
Minutes of the PHA Committee Meeting held on 15th May 2018 at Llanelli Town Hall
Present ; Phillip Thomas, Allison Jenkins, Anastasia Griffiths, Susanne Thomas and Eldon Phillips.
Apologies from; Fred Hughes, Phillip Warlow, David Darkin, David Bannister, John Harvey, Liz Purcell and Helena Dunne.
As there were insufficient members present for us to hold a formal meeting, it was decided to go ahead with an informal discussion.
Treasurers report was circulated and accepted. A further amount, as detailed on the report, has been placed into the savings account. We need to be mindful that if our revenue exceeds £5000 in a year we would need to register as a charity.
Susanne was thanked for her hard work in organising the Music Night at the Stradey Park. The evening was a great success. Our thanks to the Town Council for their generous donation of all the wine given as a thank you to the performers. A bottle was also given to Mark at the hotel for all his help. It was noted that there was a bottleneck at the door when taking tickets and trying to sell raffle tickets, need to re-think this for future events.
Summer Family Day
Susanne has been busy telephoning and co-ordinating. We have sufficient refreshments – Sacha will provide tea, coffee and soft drinks along with bacon and sausage baps. George Lindsey will have an ice cream van plus toasties and donuts. He will also bring 4 rides. This may be reviewed depending on weather and the state of the field. There was difficulty with vehicles being bogged down last year .Four craft stalls have confirmed they will be attending. We need to think about some activities for the main field, at a reasonable cost to the public.
The constitution needs to be re written. Phillip has been doing work on this but any changes have to be agreed at an AGM. It would normally be held in September, but this month is proving to be very busy with both Phillip and Allison (chair and secretary) being unavailable at the weekends. For discussion at next meeting.
Collaboration Group meeting.
Phillip and Allison attended the meeting held earlier in the month. It was a very positive meeting. PHA and the Friends of the Museum were both asked for ideas to contribute to the discussion and these were all minuted. Funding has been secured for the next financial year. Priority will probably go to structural repairs to the roof which will take a large portion of funding, however, restoration of the café and drainage to the main playing field are high on the agenda.
New Data Protection Regulations.
GDPR is effective as from 25th of May. All records held will have to be protected. Phillip has offered to do all the necessary work for this at a reduced cost to the association. This does need to be agreed by a full meeting and it would be appreciated if everyone will make an effort to attend.
Suggested that we invite Gareth for a meal, possibly after the meeting in July, in recognition of his work in getting the association back on track
Minutes of the Committee Meeting held on 10th April 2018, 6pm at Llanelli Town Hall
Present; Philip Thomas, Alison Jenkins, David Bannister, Philip Warlow, Margaret Gimblett, John Harvey, Anastasia Griffiths, Rob James, John Jenkins and Fred Hughes.
1. Apologies from; David Darkin, Pam Edmunds and Liz Purcell.
2. Minutes of the previous meeting were accepted, proposed by Fred and seconded by Margaret.
3.Matters arising from these minutes;
It was previously agreed that our Open Meeting would be held on 21st April, however this date now clashes with the Scarlets semi final rugby match in Dublin. Several committee members are attending the match and it will be live on tv that afternoon. Therefore proposed that we try and re-arrange this for a date in May. Secretary to contact Morrigan for possible dates and times.
Philip has made further enquiries into the cost of purchasing banners. Rather than them being bi-lingual, which can be confusing to read it was agreed that we should have one in Welsh and one in English. Philip to proceed with this.
4. Reports from Officers;
Treasurers report was circulated and accepted proposed by John and seconded by David.
Nominations are still needed for when Philip steps down from this role.
The leader of CCC, Cllr Emlyn Dole and his wife have accepted the invitation to the Music for the Parc Evening. Also the Chairman and Consort of CCC, Cllr Irfon and Mrs Jean Jones have accepted and forwarded a £24 cheque. We have received letters from Mr John Lloyd and Mr Alun Bowen-Thomas with their renewal Associate Memberships, both congratulating us on our good works in the Parc. An invitation received from the Town Mayor, Cllr Jeff Edmunds to an informal reception in the Mayors Parlour on 5th April.
5. Gardening Volunteers;
David, Lyn and Alison attended a talk on 17th March, hosted by Nia Griffith in conjunction with the W.I. The Tree Project detailed how you could record and create a record of trees in the area and was very interesting.
David attended a meeting with representatives from CCC where it was agreed that the council would meet the cost of replanting thebeds in front of the Museum building and also replace some of the conifers in the front bed that have not done well. Hopefully they will also fund the cost of compost to renew the beds.
The Music Evening has been advertised on local radio stations and in the Herald. Susanne has obtained some good raffle prizes. Volunteers for the evening are needed, and on the night we will have Margaret, Fred and Anastasia in charge of the raffle. Alison, David and John on the door, and Susanne managing the performers.
Agreed that as all the performers are giving their time free of charge we should provide a gift of a bottle of wine each – 13 needed for this. We have a bottle of whisky to present to Huw Edwards.
August family Day
A separate meeting is urgently needed for this event. The field is in a very poor condition and seriously waterlogged. We will need to re-think what sort of entertainment can be provided and keep the field clear. Vehicles became stuck last year and this winter has been far wetter. Date for meeting to be arranged.
Dealt with at item 4.
8. Any other business;
It was agreed that the committee is low in numbers, and there is space to co-opt another person this year. Eldon has expressed an interest in returning to the committee and it was unanimously agreed that he be included.
Parc Howard Collaboration Group;
Philip, Margaret and David attended a joint meeting between the Town and County Councils. It is hoped that there will be monthly meetings into the next year. The Parc Howard Association and the Friends of the Museum are included in discussions. CCC have allocated £500,000 per annum and the Town Council £100,000. A total budget therefore of £600,000 per annum for the running of the Parc and Museum. There will be 4 Town Councillors and 4 County Councillors, 6 of these will be Llanelli based however CCC will have any deciding vote. Repair works on the Museum building will undoubtedly take a large percentage of the funding. The repairs to the Bandstand and the Café are on the agenda. Wedding receptions have not been mentioned at this point. The planning application for the car park is still live. The planning department have asked for more information and detail. A decision has not been made.
It was agreed that it is very positive that we are being included in these talks. The next meeting is on the 10th May.
Meeting closed at 7.20
Minutes of the Committee Meeting held on 13th March 2018, 6pm at Llanelli Town Hall
Present: Phillip Thomas, Alison Jenkins, David Bannister, Fred Hughes, Susanne Thomas, Margaret Gimblett, Phillip Warlow.
1 Apologies from: Anastasia Griffiths, John Harvey, David Darkin, Helena Dunne and Liz Purcell.
2 Minutes of the previous meeting were accepted, proposed by Susanne and seconded by Fred.
3 Matters arising from these minutes;
The positions of chair and vice chair were discussed and votes taken. Unanimously carried for Phillip Thomas to be Chair and David Bannister Vice chair.
Morrigan has confirmed that Saturday the 21st of April is available for our Open Meeting. This would need to be held after opening times at the museum. We are able to start putting out chairs at 3.30 for a 4pm start. She did not clarify what the charge would be.
4 Reports from Officers:
Treasurer Report was circulated and accepted.
Phillip reminded everyone that he does wish to step down as Treasurer, and would everyone please consider if they are able to take this on.
Nothing to report.
5 Gardening Volunteers
David stated that he had been in touch with Coleg Sir Gar but unfortunately, there is no help available from them. He has had a successful meeting with Gareth Howell and Nicky French, the Town Council have agreed to fund shrubs for planting in front of the museum. They have also agreed to look into the restoration of the Boer War memorial and resurfacing of the paving in the Memorial Garden.
Councillor Warlow added that meeting are continuing between the Town and County Councils and are proving positive.
Easter Monday – The Museum is booked and we are holding an Easter Bunny Hunt. Liz and Helena have organised the bunnies, Susanne has booked a mobile catering unit and Eldon has agreed to bring his microphone. The event will run between 2 and 4pm. We will need as many as possible to turn up on the day to help out.
Music for the Parc – Susanne has organised the running order and liaised with the Stradey Park Hotel. Tickets are a little slow, but we will have time to concentrate on this event after Easter. Secretary to send out invitations to local councillors.
It was agreed that we should have pop– up banners ready to put on the stage for publicity. Susanne has obtained some estimates, but we need to design a logo that will stand out and also advertise the work that we do.
7 Any other business;
Fred informed us that there will be a talk in the Museum on 31st March at 11am, about the items in the collection.
There are plans to have a ‘Shakespeare in the Parc’ event in June.
Meeting closed at 7.30
Minutes of the Committee Meeting held on 13th February 2018, 6pm at Llanelli Town Hall
Present: Phillip Thomas, David Bannister, Margaret Gimblett, Suzanne Thomas, Fred Hughes and Alison Jenkins.
1 Apologies from: Liz Purcell, Helena Dunne, John Harvey, Phillip Warlow, Pam Edmunds, David Darkin and Jan Williams.
2 Minutes of the previous meeting held on 8th January were accepted.
3 Matters arising from these minutes:
Phillip and Alison attended a meeting with Morrigan Mason at the Museum to clarify our use of the premises. She clearly explained that she wishes to have the Association on board with the wide spectrum of improvements and events to be undertaken. Unfortunately, CCC found that the events of, and reporting of, the last Open Meeting put the parc in a negative light. For this reason, it has been requested that we hold meetings outside of public opening hours. This would be prior to 10am or after 3.30. There would be a small charge for staff costs, approx. £25. She stressed that she does wish to have a good working relationship with us.
There has been a survey done of the building which has identified major works needed to the roof, weight bearing floors and the café area. The café is out of bounds to all, due to a health and safety report. Morrigan is looking at funding to bring the whole museum up to date and wants a broad spectrum of contributors, including the Association. She had no news on the car park.
4 Reports from officers:
Secretary has received a letter of resignation from our chair, Gareth. He explained that after 3 years in the chair, he feels that it is time for a change and his priorities at this time, are closer to home. He wished us good luck for the future.
We all accept and understand Gareth’s reasons, but are sad to see him go. The Association has blossomed under his leadership and our thanks and good wishes go with him.
Phillip agreed to step into the role as chair on a temporary basis, but would everyone please think of who they would like to take this position. Any nominations can be e-mailed to secretary.
An invitation has been received from Jeff Edmunds, Town Mayor, to his Charity Buffet Night at the Ali Raj restaurant on Tuesday 6th March.
Treasurers Report was circulated and accepted.
Phillip indicated that he is finding it difficult to manage his role as treasurer with his increasing work commitments. He wished to give notice that he does not wish to continue this role past September and is therefore giving plenty of time for all to consider this post. He stressed that it is not an onerous duty, the spreadsheet is easy, and there is not a great deal of activity on the account. Please will everyone give this some thought.
5 Gardening volunteers:
David has some quotes for planting schemes for the beds in front of the museum. The quote from Wyevale is the most reasonable but needs to be finalised. It was agreed to arrange a meeting with Gareth Howells (parks) to discuss any contribution available towards the cost, and also permission to contact Coleg Sir Gar, to see if the horticultural students can offer some assistance with maintenance. There is way too much for the volunteers to manage.
Photographs / article with Stephen Owen still awaiting confirmation as to when he is available.
Already dealt with.
Easter Event to be held on Monday 2nd April 2 – 4pm. Agreed that this year the format should change to an Easter Hunt rather that a quiz. Suzanne and Alison agreed to meet with Liz to organise the clues. Need to estimate how many eggs we need as we did run out last year. We are able to have colouring inside the museum, but no access to the café. Suzanne knows of someone who may be able to provide outside catering. Decided not to have craft stalls inside as there is a limited amount of room available.
Music Evening; Suzanne reported that all the acts have given their time free of charge. She has managed to get Huw Edwards to compere the evening, a great achievement. The first half of the programme will be more traditional and the second half more upbeat, should cater for all tastes. Posters to go up, tickets now available and a few raffle prizes needed. Invites to go out to dignitaries.
8 Any other business:
Fred informed the meeting that the Friends have paid to have a portrait of Lady Catherine restored, and this will go on display when the museum is re-organised. The Glynn Vivian Gallery is donating their old display cases to the museum, which although old, are an improvement on the ones currently in use. These will be used when the pottery display is re-arranged.
Communities First and the Friends have a programme of events running at Half Term, which include painting, willow weaving and board games.
Meeting closed 7.30
Minutes of the Committee Meeting held on 9th January 2018 at Llanelli Town Hall
Present; Gareth Morris (chair), David Bannister, Phillip Warlow, David Darkin, Fred Hughes, Anastasia Griffiths, Susanne Thomas, Liz Purcell, Alison Jenkins.
1: Apologies from Phillip Thomas, Margaret Gimblett, Rob James, Shahana Najmi, Pam Edmunds, Helena Dunne.
2: Minutes of the previous meeting held on 12th December were accepted.
3: Matters arising from these minutes;
It was agreed that we should request a meeting with Morrigan Mason regarding the future use of the Museum, and what restrictions may be in place. We need to make sure that we have access on the dates that activities have been planned, and if we are able to sell any refreshments. Dates to clarify are,
Easter Monday 2nd April for our Easter Egg Hunt / quiz
May 19th for the Plant Fair
August 22nd for our Summer Family Day.
Cllr Warlow indicated that there is to be a meeting between the Town and County Councils on the 13th February. He will endeavour to obtain some clarity on our usage of the museum facilities.
A question was asked if it would be possible to refurbish the café up to a usable point ?
4: Reports from officers;
Treasurers report had been e-mailed through and was accepted.
Secretary and chair had nothing to report.
5: Gardening volunteers
Around 50 out of the 100 saplings donated have been planted. There has been a noticeable increase in the amount of marsh grass on the main field. This is an indication of a problem with the drainage, combined with the very wet winter that we have had. This may impact on the use of the field during our summer event, the heavy equipment had some difficulties last year with vehicles being bogged down and it certainly has not improved. This may be an issue for Welsh Water, to be discussed further.
David talked through some costings for a planting scheme for the two beds in front of the Mansion House which are both in a very poor state at the moment. We have sufficient funds, and all agreed that this would be a good project to undertake, and would advertise our involvement in the parc.
The offer of help from Drug Aid is on hold until we can clarify what help they can offer and how much supervision is needed. Cllr Warlow mentioned that Mencap may also be on a position to offer some assistance.
Coleg Sir Gar also mentioned as the students there may be in a position, as part of their horticultural course, to offer some labour especially around the heavier work such as tree felling. Would have to liaise with CCC on this.
Notice Boards not yet ordered. Prudent to wait for the pending planning application (car park and access) to be cleared before deciding where to place these.
Photographs with Steven Owen to be organised
6: No correspondence
7: Any other business;
Susanne has made great progress on the Music for the Parc. It is to be held on April 27th at the Stradey Parc Hotel. Tickets and posters being printed, acts confirmed. It was decided not to provide drinks or nibbles but to keep it simple. Thanks to Susanne for all her hard work.
Meeting closed at 7.30
Minutes of the Committee Meeting 12th December 2017 at Llanelli Town Hall
Present; Gareth Morris (chair), Phillip Thomas, Alison Jenkins, David Bannister, Margaret Gimblett, Fred Hughes, Suzanne Thomas, David Darkin.
1 Apologies from Philip Warlow, Pam Edmunds, Jan Williams, Shahana Najmi and Liz Purcell.
2 Minutes of the previous meeting held on 14th November were accepted.
3 Matters arising from theses minutes;
Unfortunately, the open meeting and EGM we had planned for 2nd December had to be postponed at short notice. This was due to Morrigan Mason of the museum, stating that the Mansion House was not available on the day. She explained that her priority is the museum, and she is mindful that when we hold meetings there we are preventing members of the public from accessing the paintings in the room, and the lift to the first floor. She also stated that the café would not be available for any future events due to health and safety concerns. If any food is to be sold it has to come from certified caterers and nothing homemade is to be allowed.
Fred indicated that the Friends of the Museum had some difficulties when hosting their annual Carol Service with restrictions on refreshments and seating.
Agreed that this needs to be discussed further in the new year, and a meeting with Morrigan to be requested.
4 Reports from officers;
Treasurers report was circulated and accepted.
Secretary and chair had nothing to report.
5 Gardening Volunteers;
David is mindful that we have not yet had the opportunity to have the photographs in the parc with Stephen Owen to thank him for his donation of the trees. Some have been planted already, but there are plenty left. The bee boxes provided by Ail Gyfle have been put into place.
7 Any other business;
David (Darkin) has had a look at the old plans and costings for the renovation of the bandstand. He felt that there were some inconsistencies in the costings which were possibly excessive. A lot of money was spent on producing these reports, which estimated the final costs to be in excess of £87000, however, all details are now at least 6 years out of date, so we would need to start again if we wish to pursue this. The question was raised on whether the association should have paid for planning permission in the first place as we are not the owners. To be discussed further.
Meeting finished at 6.45 in order for us to attend our Christmas Dinner at the Stradey Arms.
Minutes of the Committee Meeting 14th November 2017 at Llanelli Town Hall
Present; Gareth Morris (chair), Philip Thomas, Alison Jenkins, David Bannister, David Darkin, Rob James, Suzanne Thomas, Fred Hughes, John Jenkins, Margaret Gimblett, Liz Purcell, Helena Dunne.
Chair welcomed Helena to the meeting.
1 Apologies from Philip Warlow, Pamela Edmunds, Anastasia Griffiths and John Harvey
2 Minutes of the previous meeting held on 10th October were accepted
3 Matters arising from these minutes:
A draft copy of our new constitution was circulated. Our thanks to Philip and to Margaret who have worked hard on getting this fit for purpose. Agreed to convene an EGM after our open meeting on 2nd December to raise one point only, which is to reduce the requirement to have 4 open meetings a year. Wording to be along the lines of - an Open Meeting to follow the AGM, and further Open Meetings to be convened as and when necessary. This amendment has to be voted on.
4 Reports from officers:
Treasurer’s report was circulated and accepted. A separate account has been opened with an amount ringfenced specifically towards the restoration of the bandstand.
The Halloween Story telling on 28th October went really well. We had far more children than we thought would turn up considering the short notice. Rob’s wife, Sophie read stories and stayed to the end. Many thanks to her for helping.
5 Gardening Volunteers:
David has had an offer of some help from Dyfed Drug Aid, not clear what they are able to do, but all help gratefully accepted. David will liaise with them.
Stephen Owen, who generously donated trees and funding, has agreed to an article in the Llanelli Star, provisional date of 24th November for photos in the parc. We need to publicise what we are doing and putting back into the Parc, and how generous the public and Councillors have been.
Boer War Monument: we have been advised that the cost would be prohibitive to restore, but it will benefit from a good clean which may well bring out the lettering. Awaiting an estimate on this from Phillips Memorials.
6 Future Events.
Music Evening. The Stradey Park venue has been confirmed, Suzanne has several groups lined up plus thoughts on a compere. A target of selling 200 – 250 tickets. The price to be decided, the hotel will provide a drink for £2 per head and nibbles for £5. We will need to have a group to help Suzanne with this, meetings to be arranged.
The Summer Family Day needs to include more ‘family’ events to get the children and their parents active. Possibility of races, tug of war or Knockout type games ?
7 We have received an e-mail from Morrigan Mason, alerting us to an Events Co-ordinators presentation. Philip and Alison to attend and feed back.
8 Christmas Dinner to be organized in the Stradey Arms for all members and partners
Minutes of Committee Meeting 10th October 2017 at Llanelli Town Hall
Present; Gareth Morris (chairperson), Phillip Thomas (vice chair and treasurer) Alison Jenkins, David Bannister, Suzanne Thomas, Fred Hughes, David Darkin, Helena Dunne, Robert James, Margaret Gimblett, Phillip Warlow and John Harvey.
1: Apologies from; Liz Purcell, Pam Edmunds and Anastasia Griffiths.
2: Minutes of the previous meeting were accepted.
3: Matters arising from these minutes;
It was agreed that the constitution needs a complete re-write, in particular, the need to have 4 open meetings a year. Some of these meetings are not well attended and if we have no news to impart to the public they are not productive. Phillip has agreed to look at the wording, any changes would have to be accepted at an open meeting or an EGM.
4: Reports From officers;
Treasurers report was circulated and accepted. As some of the money we hold was previously collected specifically for the Bandstand Restoration, an amount has been ringfenced for this, and will be put into a separate account.
Secretary reported that a donation has been received from Mr Colin Edwards to be used for plants. We have also received an offer from Mr Stephen Owen to purchase a large number of trees from the Woodland Trust. David explained that there would be a cost to the Association to purchase stakes and guards for these saplings, sadly needed due to potential vandalism, however it was agreed that this would be a justifiable cost.
Our thanks have been sent to both gentleman for their generous help.
5: Report from Gardening Volunteers;
David has looked into the cost of new notice boards for the Parc. The one existing board we have is small and does not have an impact. The cost of a replacement is high but thought worth the expense. It was agreed to limit ourselves to just one board at present, and in future to think about new ones at the entrances depending on the council’s plans.
We have been given two benches made by Ail Gyfle,they are very sturdy and will be concreted into place by CRC (formally the probation service), one in the children’s playground and one by the bowling green. They are also going to provide us with bee houses.
The Boer War Memorial was discussed. Agreed that it is sad to see it in such a state of disrepair, some of the names are now very indistinct. Further research to be done on the cost of restoration and if any help is available from the Armed Forces.
We have had only 5 responses from crafters. It is carnival weekend in town and there is a weekend craft fayre there. It was agreed to cancel the event for this year as we probably would not get sufficient numbers to make it worthwhile.
A Halloween Story Telling event was discussed as an alternative, with colouring and fancy dress. Rob thought that his wife may be able to help out with this and a provisional date of Sat 28th October set.
Suzanne has investigated a Music for the Parc event. The Stradey Park Hotel has said that we can have a room on Friday 27th April 2018 free of charge. Suzanne already has some acts lined up, agreed that the event should cater for a variety of musical tastes. David’s wife performs in a group and he will ask if they are available. Agreed that Suzanne go ahead with this.
A request has been received from Alan Evans of Llanelli On Line, to forward to him any proof that the Association has agreed to CCC’s plans for a car park in the parc. A reply was sent to him, outlining the secretary’s letter of 5th June to CCC, in which a request was made,( following an Open Meeting on 3rd June), to abandon the planning application for a car park. Fred indicated that the same question was put to the Friends of the Museum.
Alan Evans has asked for further comments, but we have replied stating that we have nothing further to add.
8: Any other business;
Cllr Philip Warlow stated that meetings are continuing between the Town and County Councils on the future of the Parc.
Fred stated that the Friends of the Museum have their Christmas Carol Service on 3rd December at 3pm, tickets are £5.
Meeting closed at 7.30
Minutes of Committee meeting held on 12th September 2017at the Town Hall Llanelli
Present; Gareth Morris, David Bannister, Alison Jenkins, Philip Warlow, Joan Smith, Anastasia Griffiths, Liz Purcell, Margaret Gimblett, Suzanne Thomas, John Harvey.
Apologies from Phillip Thomas and Fred Hughes
The first point for discussion was the structure of the committee. Gareth was happy to stand again as Chairman and this was proposed by Margaret and seconded by Suzanne. Phillip Thomas has volunteered to be vice chair and continue as Treasurer, this was proposed by Philip Warlow and seconded by Alison. It was agreed that the role of secretary has become too big a post for one person and it was unanimously agreed to split the role into 3; Alison Jenkins to become minute secretary, Liz Purcell to be communications secretary dealing with website and Facebook posts and Suzanne Thomas to be events organizer with the proviso that we all help on larger events such as the Summer Day.
Our thanks go to Jane Rosser, our retiring secretary, for all her work over the previous year.
The minutes from the previous meeting on 11th July were accepted, there were no matters arising.
Matters arising from the AGM and Open Meeting on 2nd September.
Catriona Waldren had proposed an amendment to the aims of our constitution that would include consulting and working with CADW. She explained that this was because CADW had been highly critical of CCC’s plans in the Parc, including the car park and she believed that it would be to our advantage to work with them as CCC have failed to recognise the significant historical legacy of the Parc. Fred stated that as the Parc was registered as an historic park and garden that CADW have to be consulted by the council, although there is no obligation for the council to follow any recommendations made. Margaret stated that it was not necessary to name one organisation and suggested the wording “The Parc Howard Association should actively promote the Parc’s status as a registered historic park and gardens, and in this matter will work with other organisations when appropriate”. this was voted on and carried.
Members of the public again said that there is a perception that we are in agreement with the council as CCC continue to state we have been consulted on future plans. This is raised in nearly every open meeting and Phillip again explained that this was not the case.
Nia Griffith stated that we should continue to log the hours the garden volunteers spend as this information can be useful in any future bids for funds.
Review of the Constitution
The new clause on the aims of the constitution, as agreed in the open meeting to be incorporated. It was also suggested by Margaret that retiring officers should stay in post until the first committee meeting following the AGM to ensure a smooth transition. Also discussed was the need to have 4 open meetings a year. It seems that we are the only group associated with the Parc that does this. Should we only convene meetings when there is a pertinent matter to discuss with the public, as we are leaving ourselves open to unwarranted criticism? Margaret explained that any amendments to our constitution would have to be agreed on by the public in the next AGM.
Events for 2017 – 2018
Dates and events provisionally agreed with Morrigan Mason at the Mansion House are;
Christmas craft Fayre on 18/11/17
Easter Event 2/4/18
Plant Fayre 19/5/18
Summer Day 22/8/18
Suzanne suggested a Music in the Parc day, an open-air event to include a variety of music, possibly on 20th or 27th of May. It would be possible to use a lorry as a stage with a generator. Further discussion needed but a great idea.
A letter received from Children’s Wales Air Ambulance thanking us for our donation.
A letter from Louvain Roberts, Deputy Town Mayor enclosing a donation of £25.
An e-mail from Councillor Rob James offering his support for the coming year and requesting to join the committee as a co-opted member. All were in agreement that his contribution would be an asset to us, and this was carried.
Liz requested that Helen Dunne also be co-opted onto the committee, she is passionate about the parc and uses it daily with her family. This was seconded by Anastasia.
Any other business
The article from the Llanelli Herald was discussed. It highlighted how difficult it is to overcome the public perception that we are in agreement with the councils plans, despite our continued explanation that the council do not engage in any discussion but rather present a finalised plan. Phillip has had an apology on the error in his name.
Philip Warlow advised that a meeting is being arranged between the Town and County Council on the future of the parc, but no date has yet been set.
PARC HOWARD ASSOCIATION COMMITTEE MEETING
TUESDAY, 11TH JULY 2017 AT 6PM IN CCC TOWN HALL, LLANELLI
PRESENT: Gareth Morris (Chairperson), Rev. Eldon Phillips (Vice-Chairperson), Jane Rosser (Secretary), Philip Thomas (Treasurer), Cllr. David Darkin, Fred Hughes, Alison Jenkins, Joan Smith, Susanne Thomas, Cllr. Philip Warlow.
1. Apologies for absence.
Pam Edmunds, Margaret Gimblett, Liz Purcell.
The Secretary informed the committee that Adam Holding and Fiona Hillier had
resigned from the committee due to work commitments. They have been thanked
for their support and will join us, to organise the barbecue, in the Summer event.
2. Minutes of the Committee Meeting held on 13th June 2017.
These were accepted as an accurate record.
3. Matters arising from these minutes.
4. Officers’ Reports.
Nothing to report
Nothing additional to report
The latest financial statement was tabled. The treasurer has been pursuing the
opening of another account that would accrue interest. Santander Bank had not
been very helpful.
Current options are:-
the company, Financial Solutions Wales, is a past Chair of the association.
AGREED: Secretary to contact him to discuss the matter.
Associate Members’ Secretary
Nothing to report.
5. Update on events: Summer Family Fun Day.
The final arrangements were discussed.
6. Arrangements for the AGM and OPEN MEETING: Saturday, 2nd September
The Secretary ran through the protocol for organising and managing the AGM, as
per the Constitution. Associate Members’ Secretary will email members regarding
these meetings and the Summer Family event.
The matter of the establishment of the Parc Howard Action Group was raised.
The Chair expressed concern that the public might believe the group is linked to
the PHA. It was suggested that one of the two groups should change its’ name.
The Action Group appears to be political; PHA is not. Parking in Parc Howard
seems to be a ‘real issue’ for residents, who don’t want it. There is a need to re-
engage with Llanelli Town Council. The town councillors have authorised that the
Town Clerk engages in discussion with the County Council regarding the asset
transfer of the Parc.
It was disappointing that a member of the public made a comment, in the last
Open Meeting, that the PHA was a waste of time in relation to the Council’s
proposals for the Parc and that it should’ stick to running plant sales’.
The Chair wants the PHA to continue doing what it is doing. He stated that ‘the
committee has done a terrific job’ and by showing goodwill and putting events on
we have public support. The AGM will provide an ideal opportunity to re-iterate
our aims, as in the Constitution.
AGREED: Secretary to write to Cllr. Emlyn Dole to re-iterate our aims and
arrange for the Officers of the association to meet with the Town Clerk.
8. Any other relevant business.
Meeting closed at 7.00pm
TUESDAY, 9TH MAY 2017 AT 6PM IN CCC TOWN HALL, LLANELLI
Parc Howard Association
Minutes and Reports from PHA